Administrative Officer/ Administratiewe Beampte

Department Description/Departement Beskrywing

Faculty of Military Science

Student Administration Division

Administrative Officer (Post Level 11)

(Saldanha Campus)

Ref. MIL/338/0826

The Faculty of Military Science at Stellenbosch University (SU) operates in a distinctive academic environment at the interface of higher education and military education - military sciences.

Co-located within the Military Academy at Saldanha Campus, the Faculty offers undergraduate and postgraduate programmes, conducts research and advances social impact within a joint governance framework between Stellenbosch University and the Department of Defence (DoD), as provided for in the applicable Memorandum of Agreement.

The Faculty plays a strategic role in military leadership development and academic pursuits within the Defence and Security sector and knowledge production in support of national priorities, while upholding the academic standards, governance principles and institutional values of the University within a security-regulated environment.

Student Administration forms part of Faculty’s Business Services in the Dean’s Office. This position will provide administrative support to the Chief Administrator across both the Undergraduate and Postgraduate Offices. The incumbent will assist with the administration and coordination of student-related processes, including admissions, registrations, student requests, record management, and general administrative support.

The position will also provide administrative support for Faculty governance and academic decision-making structures, including the Faculty Board, Executive Committee (EXCOM), and all Review Board and Appeal Board meetings where students' academic performance and progression are considered. In addition, the incumbent will assist with the administration of undergraduate and postgraduate student selection boards, maintain accurate records and documentation, prepare meeting documentation, compile and update registers, and ensure effective document control, archiving, and filing in accordance with University procedures.

Fakulteit Krygskunde

Afdeling Studente Administrasie

Administratiewe Beampte (Posvlak 11)

(Saldanha-kampus)

Verw. MIL/338/0826

Die Fakulteit Krygskunde by die Universiteit Stellenbosch (US) funksioneer in 'n unieke akademiese omgewing op die raakvlak van hoër onderwys en militêre onderwys - krygskunde.

Geleë binne die Militêre Akademie op die Saldanha-kampus, bied die Fakulteit voorgraadse en nagraadse programme aan, doen navorsing en bevorder sosiale impak binne 'n gesamentlike bestuursraamwerk tussen Stellenbosch Universiteit en die Departement van Verdediging (DvD), soos voorsien in die toepaslike Memorandum van Ooreenkoms.

Die Fakulteit speel 'n strategiese rol in die ontwikkeling van militêre leierskap en akademiese strewe binne die sektor van Verdediging en Sekuriteit, en dra by tot kennisproduksie ter ondersteuning van nasionale prioriteite, terwyl dit die akademiese standaarde, bestuursbeginsels en institusionele waardes van die Universiteit handhaaf binne 'n sekuriteitsgereguleerde omgewing.

Studente-administrasie vorm deel van die Fakulteit se Besigheidsdienste in die Dekaan se kantoor. Hierdie posisie sal administratiewe ondersteuning bied aan die Hoofadministrateur oor beide die voorgraadse en nagraadse kantore. Die posbekleër sal help met die administrasie en koördinering van studentverwante prosesse, insluitend toelatings, registrasies, studenteversoeke, rekordbestuur en algemene administratiewe ondersteuning.

Die posisie sal ook administratiewe ondersteuning bied vir die Fakulteit se bestuurs- en akademiese besluitnemingsstrukture, insluitend die Fakulteitsraad, Uitvoerende Komitee, en alle Hersienings- en Appèlraadvergaderings waar studente se akademiese prestasie en vordering oorweeg word. Daarbenewens sal die posbekleër help met die administrasie van voorgraadse en nagraadse studenteseleksierade, akkurate rekords en dokumentasie handhaaf, vergaderingsdokumentasie voorberei, registers opstel en bywerk, en doeltreffende dokumentbeheer, argivering en lêerbestuur verseker in ooreenstemming met die Universiteit se prosedures.

Duties/Pligte

• Assuming responsibility for the administration of Student Administration office processes and record keeping.
• Assuming responsibility for the administration and secretarial functions of academic programmes in the Faculty.
• Providing administrative support for student management in the Faculty.
• Facilitating the collection and maintaining of information relating to student records, databases and study contracts for bursaries.
• Assisting with logistical arrangements for student contact weeks, academic meetings, selection, review, and appeal boards.
• Providing administrative suppo