HR Specialist

About the Role

We are seeking an experienced, analytical and people-focused HR Specialist to manage and support day-to-day HR operations across the organisation.

This is a hands-on, generalist HR role that requires more than administrative support. The successful candidate will play an important role in maintaining HR compliance, managing employee relations, overseeing HR systems and reporting, supporting employee wellness initiatives, and improving policies and procedures.

We are looking for someone who is comfortable working with both people and data, can identify potential risks and operational challenges, and proactively recommends practical solutions. You should be confident engaging with employees and management, managing sensitive information, and taking ownership of your responsibilities in a fast-paced, growing organisation.

While this is not currently a management or team leadership position, the ideal candidate will demonstrate the maturity, initiative and leadership potential to grow into a future HR leadership role as the organisation expands.

Key Responsibilities

HR Operations and Employee Relations

• Manage and support day-to-day HR operations across the organisation.
• Provide practical HR guidance and support to employees and management on HR-related matters.
• Support employee relations processes, including addressing workplace concerns and handling sensitive matters professionally.
• Maintain accurate employee records, employment contracts, personnel files and HR documentation.
• Support employee onboarding, offboarding and other key employee lifecycle processes.
• Maintain strict confidentiality and exercise sound professional judgement when handling employee information.

HR Compliance, Policies and Procedures

• Ensure HR practices and procedures align with applicable employment legislation and relevant compliance requirements.
• Monitor HR compliance requirements and proactively identify potential risks or gaps.
• Support the development, implementation, review and continuous improvement of HR policies and procedures.
• Ensure HR processes are consistently applied across departments.
• Maintain accurate compliance documentation and support internal reviews or audits where required.
• Recommend practical improvements to strengthen HR governance and reduce operational risk.

HRIS Management and Reporting

• Manage employee information and HR records within the organisation's HR Information System (HRIS).
• Ensure HRIS data remains accurate, complete, up to date and appropriately maintained.
• Generate, analyse and present HR reports to support management decision-making.
• Identify trends and patterns in HR data, translating findings into practical recommendations.
• Develop and maintain HR reporting tools, dashboards and tracking mechanisms where required.
• Identify opportunities to improve HR processes through better system utilisation, automation and reporting practices.

Employee Wellness and Engagement

• Support the planning and implementation of employee wellness and engagement initiatives.
• Assist with initiatives that promote employee satisfaction, wellbeing and a positive workplace culture.
• Engage regularly with employees to understand concerns, identify challenges and support appropriate resolutions.
• Work with management to identify opportunities to improve the employee experience and strengthen retention.

Continuous Improvement and Stakeholder Support

• Identify inefficiencies in existing HR processes and recommend practical, sustainable solutions.
• Support the implementation of improved HR systems, processes and reporting frameworks.
• Manage multiple priorities independently while maintaining accuracy and meeting deadlines.
• Collaborate with management and relevant departments to ensure effective HR support across the organisation.
• Take ownership of responsibilities and follow through on agreed actions without requiring constant supervision.

Minimum Requirements

• A minimum of 5 years of solid, hands-on HR experience , ideally in an HR Generalist or HR Specialist role.
• A relevant qualification in Human Resources, Industrial Psychology, Business Administration or a related field.
• Strong practical experience working with HRIS platforms, including employee data management, reporting and system administration.
• A good understanding of HR compliance, employee relations, employment documentation, policies and procedures.
• Demonstrated experience preparing, interpreting and presenting HR reports.
• Strong analytical skills, with the ability to identify trends and translate HR data into acti