Accounts Receivable Specialist

3 weeks ago

WorkFromHome, South Africa OpsArmy Full time

About the Role We are seeking a detail‑oriented Accounts Receivable Specialist with hands‑on experience in managing invoicing vendor set‑up. In this role you will own end‑to‑end AR processes, ensuring accuracy, compliance and timely payments. You will also serve as a key liaison between internal teams and client AP/vendor management teams, maintaining efficient workflows and meeting deadlines. Responsibilities Vendor system setup: manage supplier registrations, tax forms, banking details, compliance questionnaires and insurance certificates; maintain master data and track messages, rejections and updates. Invoicing & approvals: create and submit PO/non‑PO invoices (PO flips, SOWs and timecards); resolve invoice exceptions, monitor approval/payment status; partner with approvers to clear holds, credits and disputes. Accounts receivable & collections: monitor AR aging, send dunning notices and schedule follow‑ups; reconcile payments and remittances, handle short‑pays and chargebacks; coordinate dispute resolution. Vendor & internal coordination: act as main contact for buyer AP/vendor management teams; support Sales, Customer Success and Delivery teams with approval documentation and proof‑of‑service. Process & reporting: maintain SOPs and checklists for vendor submissions and renewals; provide weekly reporting on DSO, invoice cycle time, exception rates and collections progress. Qualifications 2–5 years of experience in Accounts Receivable, Vendor Management or Finance Operations, ideally within services or SaaS. Proficiency in supplier registration, PO workflows, invoicing and exception handling. Strong organizational skills with the ability to manage multiple submissions and meet deadlines. Solid Excel/Google Sheets skills; experience with accounting systems such as QuickBooks, NetSuite or Xero is a plus. Clear and professional written communication skills for AP correspondence and collections. Schedule : Monday – Friday 9 AM – 6 PM EST Type : Full‑Time Remote #J-18808-Ljbffr

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