Buyer/Planner

Key duties and responsibilities will include, but will not be limited to:

Inventory Management:
Oversee inventory in line with company guidelines and methodologies.
Maintain accurate and updated inventory records within ERP and ordering systems.
Monitor product codes to identify discrepancies, ensuring physical inventory aligns with master data in ERP.
Analyse inventory levels and adjust to meet demand while reducing backorders and excess stock.

Procurement & Supplier Coordination:
Prepare, generate, and review purchase orders using the purchasing system.
Execute approved purchase orders with shipping and suppliers, expediting overdue orders as needed.
Negotiate contracts, pricing, and terms with suppliers, ensuring cost effectiveness and supplier reliability.
Source and evaluate local alternatives to enhance supply chain resilience.

Spares Management:
Respond to sales and workshop enquiries regarding ETAs, pricing, lead times, alternatives, exploded diagrams, and buyouts.
Maintain accurate spare parts product information, such as exploded diagrams, on internal servers and online platforms.
Understanding sales and repair rates of items to inform purchasing and inventory decisions.

Collaboration & Reporting:
Develop and maintain strong relationships with workshops, warehouses, suppliers, customer service, and sales teams.
Generate operational and strategic reports to support decision-making for internal and external stakeholders.
Update ETAs in ERP and ensure supplier adherence to agreed delivery times and specifications.

System Optimisation:
Enhance processes, systems, and reporting tools to drive supply chain efficiency and meet strategic goals.
Maintain and optimise ERP systems and tools for effective planning and replenishment.
Ensure the accuracy and integrity of data in inventory planning systems.