Invoice Management Accountant

3 weeks ago

Sandton, South Africa TalentCru Full time

To facilitate the payments of all supplier / vendor invoices, through ensuring that all invoices received meets the client's standard for payment

Qualification

  • Bachelor’s degree Financial Management/Accounting or equivalent on the qualification segment.

Knowledge Skills

  • 5 - 7 years’ experience in invoice management or related field.
  • 2 - 3 years’ experience in managing a team.
  • Knowledge of Microsoft Word, Excel, Power Point.
  • Knowledge and experience of SAP system particularly MM module and CO module will be an advantage
  • Practical Knowledge and experience of KOFAX system will be an added advantage.
  • Proven experience in working in similar environment
  • Knowledge and understanding of financial reports and PFMA
  • Ensure that all invoices, both that fall in the ambit of procurement system and outside, are paid 
    in time and in line with the agreed terms with the contracted parties.
  • Follow up on getting the correct documentation and allocate received documents for capturing 
    by invoice administrators and ensure that the days turnaround time is met by:
    - Checking accuracy and verify invoices on KOFAX.
    - Releasing Purchase Requisitions
    - Releasing Services Entries.
    - Ensuring that invoices with goods received number (GRN) are processed (e.g consumables and 
    services)
  • Assist administrators where necessary with capturing PR’s, Service Entry sheets and processing 
    of cross-charges.
  • Recording invoices in the register and send to accounts payable within reasonable time after 
    service entries have been released.
  • Ensuring that invoice registers from SBU / Departments are completed accurately and filled.
  • Conduct road shows to secretaries as/and when necessary to ensure the Invoice Management 
    process is understood and followed.
  • Ensure that open items are closed in the GRIR account on a monthly basis
  • Perform Vendor Reconciliations (supplier/service provider accounts)
  • Retrieve POP and share it with internal customers.
  • Attend to audit queries and any other queries relating to Invoice Management.
  • Assist with retrieving and analyzing cost center reports from CO module in SAP.
  • Assist with preparation and consolidation of Irregular, Fruitless and Wasteful Expenditure (IFWE) report for the Group.Assist with preparation of IFWE presentation for submission to relevant governance structures.
  • Provide support to Invoice Management team.
  • Ensure compliance with the organisation’s policies, laws and regulations.
  • Assisting with coaching and training new recruits (CA trainees).
  • Manage conflict, address performance management issues, facilitate constructive working relations and healthy morale among the invoice management team. 

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