X4 HR Administrator

X4 HR Administrator (YES Program) 12 Months Contract Listing reference: medip_ Listing status: Online Apply by: 21 February 2025 Position summary Industry: Pharmaceutical Sector Job category: HR Administration Contract: Fixed Term Contract Remuneration: Stipend and Transport Allowance EE position: Yes Introduction Medipost Pharmacy is looking for a professional, disciplined and self-driven individual to join their dynamic HR Team. The successful individual will be based in Gezina, Pretoria. The Human Resources Administrator (HRA - YES Candidate) is responsible for managing general administration between the HR Department, employees and line managers. The HRA supports the HRBP and Group at large with HR administrative and coordinative functions. PRINCIPAL DUTIES AND RESPONSIBILITIES Administration Issue work confirmations (internal / external) timeously Filing of employee information in the personnel files within agreed timelines as per SOP Create new employee files and liaise with employee / HRBP / line-manager on outstanding documents Labelling and Index of new employee files as per SOP Telephone pincodes administration (new requests / updates / terminations) within agreed timelines as per SOP Eco Time administration (new employees / updates / terminations) within agreed timelines as per SOP Prepare induction packs within agreed timelines as per SOP Order stationary for the HR Department within agreed timelines as per SOP Assist QA with HR Audit preparation / during the audit as per SOP Customer Service Good collaboration with colleagues and management Handle queries (payroll and admin) and resolve / provide feedback within agreed timelines Assist with Eco-Time enquiries / requests within agreed timelines Adaptability and problem-solving capabilities: 100% query resolution Assist with recruitment functions within agreed timelines as per SOP Ability to identify and escalate problems through relevant channels Maintain good relationships toward the department and the Group at large Willingness to work overtime Self-initiative and willingness to constantly exceed expectations Self-motivated Conflict management and appropriate levels of discipline maintained Output Accuracy: Adhere to timelines as per SOP’s Accuracy: Process terminations tasks accurately and submit within agreed timelines with supporting documents attached as per SOP Accuracy: Prepare Induction Packs accurately within agreed timelines Accuracy: Complete Induction Packs accurately and submit timeously within agreed timelines with supporting documents attached Accuracy: Prepare documents for new employees, transfers, promotions, etc. with supporting documents attached within agreed timelines as per SOP Accuracy: Maintain employee information on Eco-Time accurately within agreed timelines as per SOP Accuracy: Complete checklists and document control sheets and submit supporting documents as per SOP Accuracy: File documents in personnel files within agreed timelines as per SOP Ability to prioritize work to achieve the required daily outcomes Optimisation of working hours Good time management: Outcome driven and deadline oriented QUALIFICATIONS: Degree/Diploma in Human Resource Management or an equivalent qualification EXPERIENCE: No experience Computer literacy TRAINING OFFERED: Training on company systems (VIP Payroll, HR Premier, ESS, Eco-Time), Company Policies & Procedures, Standard Operating Procedures (SOP’s) COMPETENCIES Excellent interpersonal and communication skills Strong written and verbal language skills Strong administrative and data capturing skills Deadline oriented and able to work under pressure Effective time management Accuracy and attention to detail Passion for HR Effective monitoring and reporting skills Must have initiative and self-drive and be able to work on their own initiative through an agreed strategy “Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions. Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace.” Closing Statement: “We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. Should you however not hear from us within a period of 2 weeks, you can consider your application unsuccessful.” #J-18808-Ljbffr