Warehouse and Inventory Specialist
1 week ago
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Minimum Requirements:
- Matric.
- Minimum of 3 years’ experience in warehouse, logistics management or a related role.
- Relevant qualification in Logistics, Supply Chain Management, Business Administration or a related field.
- Proficiency in QuickBooks and the full Microsoft Office suite.
- Valid Driver's License and access to a vehicle.
- Strong problem-solving skills with high attention to detail.
- Excellent organisational and multitasking abilities.
Roles and Responsibilities:
Inventory Management:
- Oversee and maintain stock levels to ensure adequate inventory.
- Conduct routine inventory audits and resolve any discrepancies.
- Develop and maintain effective inventory control procedures.
Logistics Coordination:
- Manage the receipt, storage, and distribution of goods with efficiency.
- Plan and oversee logistics, including transportation and delivery schedules.
- Work closely with suppliers, vendors, and transportation partners to streamline operations.
Warehouse Operations:
- Ensure all warehouse activities comply with health and safety standards.
- Enhance warehouse layout and procedures to maximise productivity and efficiency.
Data Management:
- Keep accurate records of inventory, shipments, and deliveries.
- Prepare and analyse reports to identify areas for improvement.
- Utilise warehouse management software to track and report data effectively.
Customer Quotation Administration:
- Evaluate customer requests and provide accurate, timely quotations.
- Liaise with vendors and suppliers to gather pricing information.
- Ensure compliance with company pricing and discount policies for all quotations.
- Follow up on signed delivery notes to facilitate prompt invoicing.
Fixed Asset Registry:
- Keep precise and up-to-date records of all fixed assets.
Payment Management:
- Reconcile supplier account statements.
- Verify the accuracy of invoices and reimbursements before entering them into the payment sheet.
- Gather missing documentation, such as proformas, invoices, and delivery notes.
- Review and manage invoice payment terms.
- Prepare and type payment sheets for processing.
- Submit ad hoc, monthly, and 10th payment sheets to the bookkeeper for approval in a timely manner.
General Administration:
- Perform bank reconciliations.
- Record bank transactions in QuickBooks Desktop (training will be provided if necessary).
- Promptly respond to emails and take appropriate actions.
- Professionally handle customer calls and inquiries.
- Organise tasks to meet deadlines efficiently.
- Maintain accurate filing and documentation systems.
- Carry out additional administrative duties as needed.
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