Architect Specialist

ROLE

DESIGNATION / TITLE

Architect Specialist

LOCATION

Head Office: Constantia Kloof

Senior Manager: Infrastructure Development & Facilities

Manager: Infrastructure Development

Architect Specialist

N/A

N/A

ORGANOGRAM

MANAGERS DESIGNATION (2ND LEVEL)

MANAGER/SUPERVISORS DESIGNATION (1 ST LEVEL)

THIS ROLE

1 ST LEVEL DESIGNATIONS REPORTING TO JOB HOLDER (INCUMBENT)

2 ND LEVEL DESIGNATIONS REPORTING TO INCUMBENT

STAKEHOLDERS

IMPORTANT CONTACTS/LIAISES WITH:

ADVISES (IF APPLICABLE):

• End-users, Quantity Surveyor, Project Specialists, Facilities Managers, other appointed Construction Consultants, Contractor, Procurement and Finance, relevant authorities and relevant insurance specialists
• Manager: Infrastructure Development

ROLE PURPOSE

SPECIAL CIRCUMSTANCES (E.G. TRAVEL, WORKING AFTER HOURS ETC.)

BUDGET MANAGEMENT (IF APPLICABLE, APPROXIMATE VALUE)



Operational budget per annum

N/A



Capital expenditure per annum

N/A

STAFF COMPLEMENT

• Number of staff reporting to job holder directly

N/A

• Number of staff reporting to job holder indirectly

5

• Number of roles/positions reporting to job holder directly

N/A

• Number of roles/positions reporting to job holder indirectly

5

MINIMUM REQUIREMENTS

Education

• University degree in Architecture.
• Registered as a professional Architect with the South African Institute of Architect (SAIA).
• Proficiency in design and office software such as Revit, AutoCAD, Sketchup, Photoshop and

Microsoft Suite office suite.

Experience and knowledge requirements

• 3 years experience in architecture in the construction industry.
• Sound knowledge of construction industry practices, regulations and standards.
• Experience working with AutoCAD and/or with such other design software and be able to validate quantities from the given drawings.
• Ability to manage multiple projects simultaneously and prioritize tasks effectively.

Other (knowledge and skills) , e.g. understanding of relevant legislation; knowledge of relevant company procedures.

• Project Management knowledge and skill;
• Statutory compliance including but not limited to OHS Act; Building Regulation; Environmental Management Act.
• Understanding and knowledge of building codes, zoning regulations, building construction, building systems and site requirements.

KEY PERFORMANCE AREAS (KPAS)

KPA 1

Architect Services To Produce Most Efficient And Appropriate Technical Design Solutions

KPI

Technical advice:

1.1. Advise on which Consultants will required for the project.

Design development

1.2. Develop design concept for user review and subsequent approval.

1.3. Workability of the design: Ensure that the facility and its system is able to function in the manner and to the extent intended.

1.4. Lead coordination of design development to integrate different building system into the design

1.5. Concept.

1.6. Reconcile viability of the design concept against the budget, rights and restrictions of the property and project program.

1.7. Progress design development to detailed design with all its components to produce such schedules as finishes, sanitary ware, ironmongery and other schedules.

1.8. Specific design: Provide designs which have specific details on material, assembly design and specific performance criteria.

Statutory and local authority documentation:

1.9. Prepare drawings and documentation sufficient for submission and approval by local authority.

1.10. Ensure regulatory compliance: Ensure that the design as its developed and when being incorporated into the contract documents complies with all applicable statutory requirements including Fire, safety and all other building regulations.

Construction and procurement documentation

1.11. Prepare necessary documentation for construction and full execution of the works including the documents from the engineers and other appointed consultants. Include site information, timeframe for construction and the form of construction contract.

1.12. Prepare a set of tender documents and obtain user approval of the tender documents before procurement process proceeds.

1.13. Ensure technical accuracy of all documents including reviews of contracts with contractors.

1.14. Ensure plans and specifications are not only theoretically but created plans and specifications are practically and realistically possible.

1.15. Provide guidance to procurement on contractors with capabilities and best suited for the type of project.

1.16. Coordinate with appointed professional team and provide technical input on evaluation of contractors.

Construction / Technical execution

1.17. Handover the site to the contractor and issue contract documents, drawings and schedules.

1.18. Arrange and chair regular meetings with the appointed contractor and other appointed consultants.

1.19. Review samples of materials, and work and mock-ups provided by the contractor.

1.20. Evaluation of the work including reviews required for release of payment provisions.

1.21. Conformance with requirements: Undertake detailed review of every significant component to confirm that the deliverable meets all design and performance criteria originally specified.

1.22. Provide missing design information: where design information and dimensions may be missing or conflict with possibility during installation provide information to enable progression of work.

1.23. Evaluation of the work: Undertake ongoing evaluation of the work to confirm that the work is being performed in accordance with the contract documents.

1.24. When works is substantially complete, inspect the project and issue completion certificate and a list of defects still need to be completed by the contractor.

1.25. Prepare a set of construction records (as built drawings) all completion documents such as maintenance manuals, guarantees and warrantees etc.

KPA 2

Project Management

KPI

2.1. Undertake planning of construction projects.

2.2. Identify and develop a project brief.

2.3. Lead and manage the project team.

2.4. Ensure that project risks are identified and managed.

2.5. Advise on selection or appointment of the project team.

2.6. Managing the integration and flow of design information.

2.7. Manage the project planning processes including review and management of project schedules; project development documents and project status.

2.8. Ensure efficient and effective monitoring and control of projects to successfully deliver on approved objectives.

2.9. Assure that specification requirements are met during execution of projects.

2.10. Ensure that project implementation performance is formally reviewed and lessons learnt are recorded to support value for money and continuous improvement efforts.

2.11. Develop and maintain institutional design standards to provide reference point on projects.

2.12. Advise in tender evaluation and contractor selection in accordance with procurement processes.

2.13. Controlling, monitoring and reporting on project progress.

2.14. Project close-out and handover to user area.

KPA 3

Manage customer and stakeholder relations

KPI

3.1. Engage users in order to develop a plan to address various stakeholders requirements and include as input into the project brief.

3.2. Engage key project support departments including Finance, Legal and Procurement to ensure the most effective project procurement and contracting approach is agreed.

3.3. Establish partnerships with utility companies, Municipal inspectors, insurance companies, and

local community stakeholders, regarding functional activities and to enable open communication in management of submissions and approvals.

3.4. Participate in insurance inspections and claims management processes related to construction assets and activities.

KPA 4

Compliance with Construction safety, Environment And Other Relevant Regulatory Requirements

KPI

4.1. Ensure that construction projects comply with all applicable legislation and meet the required accreditation standards.

4.2. Ensure that facilities design incorporate affordable environmental sustainability principles.

4.3. Review sustainability strategy and develop an affordable Green Building standard.

4.4. Establish a formal process with procedures and/or guidelines to manage statutory and safety requirements for construction projects, in order to ensure compliance and prevent safety incidents.

4.5. Assure that regulatory-required submissions are completed and approvals are obtained in accordance with applicable regulations.

4.6. Where a Professional Team is appointed, liaise with the team and ensure project complies with relevant regulations.

4.7. Ensure where required, staff permits, licenses, and certificates are maintained, recorded, and remain current.

4.8. Ensure appointed contractors implement effective safe working procedures to safeguard people and assets when executing construction projects.

KPA 5

Effective Contract Management

KPI

5.1. Liaise with Legal and Procurement and advise on project contractual matters.

5.2. Advise the Infrastructure Development Manager on suitable construction contracts.

5.3. Liase with relevant stakeholders to have a set of agreed contracts prepared for the appointed to review and obtain sign-off.

5.4. Administer construction and consultants contracts.

5.5. Interpret the contract documents for both clarifications and to assist in dispute resolution.

5.6. Issue contract instructions to the contractor.

KPA 6

Financial Objectives - Effective Budget and Cost Management

KPI

6.1. Develop cost estimates to inform annual capex budget for construction projects.

6.2. Advise on the cost of the project considering alternative design and construction options.

6.3. Advise on alternative procurement options for the construction project.

6.4. Prepare initial budget estimates to test feasibility of proposals.

6.5. Investigate market and advise business on likely effect of market conditions.

6.6. Prepare, maintain and develop a project cost plan and cash flow forecast.

6.7. Prepare cost analyses.

6.8. Advise on the cost of the professional team.

6.9. Advise on cost variances to allowance in the cost plan.

6.10. Prepare interim valuations.

6.11. Approve the cost of contractor invoices.

6.12. Arrange release of retention funds and construction guarantees.

6.13. Coordinate presentation of final account by the Quantity Surveyor.

COMPETENCY SUMMARY TABLE

Cognitive

Personal

Interpersonal

Prof. technical

Leadership

Attention to detail. Analytical thinking.

Assertiveness

Customer service orientation

Technical skills: Best practice Project Management skills. Ability to provide elegant and efficient designs.

Motivating people

Judgement and decision making

Resilience and stress management

Effective interpersonal skills

Practical execution management (planning, organising and monitoring)

Analytical and problem solving

Drive and belief in the cause

Communication

Collaborative management style to include teamwork and team building ability

Big picture thinking

Ethical behaviour

Technically creative and open-minded.

Excellent oral and written communication

Comfortable with ambiguity and time

spent outside of comfort zone acquiring new skills

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