Virtual Executive Assistant and Billing Coordinator

7 days ago

WorkFromHome, South Africa Job Duck Full time

Virtual Executive Assistant and Billing Coordinator JOB DUCK IS HIRING A VIRTUAL EXECUTIVE ASSISTANT AND BILLING COORDINATOR For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years Role Overview Join Job Duck as an Executive Assistant and Billing Coordinator by supporting a dynamic legal team in the Commercial & Corporate practice area. This role offers a unique opportunity to contribute to a collaborative and client-focused environment, where your attention to detail and enthusiasm will make a daily impact. You’ll assist with billing coordination, email and calendar management, onboarding clients, and supporting payroll and document drafting. The ideal candidate is curious, independent, and eager to grow into a trusted team member who thrives in a fast-paced, professional setting. If you enjoy solving problems, working with numbers, and being part of a kind and congenial team, this role is for you. Schedule Monday to Friday from 9:00 AM to 5:00 PM EST (USA) Your Responsibilities Will Include but Are Not Limited To Supporting client onboarding processes Drafting basic legal and administrative documents Managing email communications Tracking billable hours and calculating payments Learning and assisting with paralegal tasks as needed Opening matters in Clio CRM Scheduling meetings and maintaining calendars Assisting with payroll and payment tracking Calculating referral fees for external attorneys Coordinating billing and preparing invoices What We’re Looking For At least one year of experience in an administrative assistant role. Advanced/native-level English skills (both written and spoken) Kind, collaborative, and personable Independent, enthusiastic, and proactive Team-oriented and client-focused Strong attention to detail Organized Comfortable with numbers Proficient in Excel/Google Sheets Paralegal-Type Tasks Good judgment and strong social skills Legal background optional Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload) Quiet, distraction-free remote work environment What’s In It for You Monthly compensation starting from 1060 USD to 1150 USD Paid time off and holiday pay. Referral and annual bonuses. Parental leave. Opportunities for professional development and training Dedicated support from our team. A chance to work with clients who share our values. Seniority level Entry level Employment type Full-time Job function Business Development, Finance, and Administrative Industries Legal Services Ready to dive in? Apply now and make sure to follow all the instructions DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process. #J-18808-Ljbffr

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