Assistant:Bus Support

The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation that research, develops, localises and diffuses technologies to accelerate socio-economic prosperity in South Africa. The organisation's work contributes to industrial development and supports a capable state. The CSIR has a vacancy for a Assistant:Bus Support (RegOff) in the

The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation that researches, develops, localises and diffuses technologies to accelerate socio-economic prosperity in South Africa. The organisation's work contributes to industrial development and supports a capable state.

Assistant: Business Support (Durban Regional Office)

Very the CSIR has a vacancy for Assistant: Business Support (Durban Regional Office) in the Facilities Management and Security Services Unit . The incumbent will assist the Site Support Manager to provide a reliable, professional business support service to the site. The Business Support Assistant will assist by providing an effective and efficient service that covers Registry, Document Production; Meeting/Board Room Management, Waste Management, Environmental, Health, Safety and Security Support, Cleaning, Fleet Custodian and Messenger/Driver support. This position is based in the Durban Regional Office .

This position reports to the Manager: Site Support

Key Responsibilities

Registry / Mail Services

• Handle incoming and outgoing mail (e.g., Sort incoming mail from post office, prepare
• Outgoing mail, frank correct postage and pack parcels).
• Record mail in appropriate files for charging other departments and update records.
• Maintain records of materials filed or removed from registry.
• Administer and safe handling of registered mail.
• Administer franking postage machine.
• Package and distribution of parcels to various destinations.
• Create new records as required or add new materials to existing records.
• Retrieval of records on time in response to requests from authorised users.
• Control access to archived materials or records.
• Maintain registry consumables.
• Prepare monthly Registry / mail services report.

Document Production and Print Support

• Assist various departments with document production of reports e.g. photocopying & binding
• Troubleshoot basic technical problems, e.g. printer jams, system crashes, and take corrective action.
• Timeously log calls to report problems with the printers and fax machines.
• Interact with customers to understand their customer needs.
• Ensure availability of sufficient inventory of toners and papers to ensure continuous service.
• Ensure safe and environmentally friendly disposal of empty cartridges through registered service provider and obtain safe disposal certificates / waste manifests.
• Compile monthly report and prepare charges on document production statistics.

Boardroom support

• Set up and test equipment daily according to client requirements and adhere to set standards.
• Coordinate and monitor bookings for VC sessions by conducting weekly checks with other CSIR sites.
• Provide technical assistance by liaising with ICT Services in Pretoria.
• Assist external clients with Boardroom / videoconference bookings and set up.
• Ensure continuous improvement of facility.
• Maintain meeting/board room/s equipment.
• Put out tables and chairs for meetings & workshops.

Fleet Custodian

• Ensure designated / assigned vehicles are managed efficiently.
• Carry out vehicle inspections on designated vehicles to ensure cleanliness.
• Arrange for washing of vehicles as and when needed.
• As directed by the Site Support Manager (SSM), be responsible for the maintenance of designated vehicles and inform SSM when repair / services need to be carried out.
• Report faults/ damages to the Site Support Manager to arrange repairs.
• Take care of all essential vehicle auxiliary documents such as petrol card etc.
• Prepare monthly fleet report.
• Capture monthly vehicle usage entries into PeopleSoft Carlog system for cost recovery.

Waste Management

• Ensure all waste is managed and disposed of safely.
• Identify opportunities to reduce and recycle waste on site.
• Report any unhealthy / foul smells resulting from waste to the Site Support Manager.
• Gather data on waste for reporting purposes.
• Perform weekly campus housekeeping inspections and action accordingly.
• Prepare monthly waste report.

EHS / Security

• Perform duties as SHE Representative