Executive Assistant with Light Bookkeeping
4 weeks ago
Role Summary We are seeking a highly organized, detail-oriented, and efficiency-driven Executive Assistant with Light Bookkeeping experience to support senior leadership and the finance team in a dynamic, mission-oriented organization. This role combines high-level executive support with hands‑on financial administration , including invoice processing, reconciliations, and AP/AR workflows. You will ensure seamless operations, maintain accurate financial records, and enable leadership to focus on strategic priorities. Experience in medical, healthcare, financial services, or business administration is strongly preferred. Prior experience supporting a global or multi‑site organization will be a distinct advantage. Key Responsibilities Executive Support: Calendar and inbox management, document prep, internal communications, team coordination, and leadership support. Financial Administration / Bookkeeping: Accounts Payable (AP): Invoice intake, coding, 2-/3‑way match, vendor management, Bill.com processing. Accounts Receivable (AR): Invoicing, payment applications, aging reports, collections follow‑up. Expense & Card Reconciliation: Monthly statement review, receipt tracking, and digital filing. Reporting & Month‑End: Spreadsheet tie‑outs, accruals/prepaids, document reconciliation, and support for audits. SOP maintenance and documentation tracking. Operational Support: Virtual mailroom intake, onboarding coordination, and internal reporting. Tools & Systems Office & Collaboration: Microsoft Office Suite, Google Workspace, Slack, Zoom, MS Teams. Project Management: Notion, Trello, Monday.com, or MS Planner. Financial Platforms: QuickBooks (Online or Desktop), Bill.com, and bank portals. Data & Reporting: Excel/Google Sheets (advanced formulas, pivot tables, lookups). Document Management: Google Drive, SharePoint, or Notion databases. Key Skills & Competencies Proven ability to manage competing priorities and deadlines with strong organizational discipline. Exceptional written and verbal communication skills. Understanding of basic accounting principles (US GAAP preferred). Analytical mindset with a commitment to accuracy and process improvement. High level of integrity, discretion, and accountability when handling sensitive information. Tech‑savvy, adaptable, and comfortable working in a digital, fast‑paced environment. Qualifications Bachelor’s degree in Business Administration, Accounting/Finance, Health Science , or a related field. Minimum 3 years of experience supporting senior executives and/or finance teams. Experience with multi‑entity or intercompany bookkeeping a plus. Prior exposure to healthcare, medical services, or project‑based industries preferred. Comfortable working independently in a remote or hybrid environment. Nice-to-Haves Advanced coursework or degree in Accounting/Finance. Experience preparing or comparing CapEx/bid spreadsheets. Familiarity with compliance standards and audit documentation. $1,100 - $1,100 a month Additional Compensation 100% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM #J-18808-Ljbffr
-
Remote Executive Assistant
4 weeks ago
WorkFromHome, South Africa Assist World Full timeA dynamic mission-oriented organization is seeking an efficient Executive Assistant with Light Bookkeeping experience. This role involves providing high-level executive support, financial administration, and operational assistance, all within a 100% remote setting. The ideal candidate has 3+ years of experience supporting executives and strong organizational...
-
Remote Executive Assistant
3 weeks ago
WorkFromHome, South Africa Assist World Full timeA dynamic organization is seeking an experienced Executive Assistant with Light Bookkeeping skills, focusing on high-level support and financial administration. The ideal candidate must possess a bachelor's degree and have at least 3 years of relevant experience in a remote environment. Key responsibilities include managing executive schedules, invoice...
-
Executive Assistant with Light Bookkeeping
3 weeks ago
WorkFromHome, South Africa Assist World Full timeRole Summary We are seeking a highly organized, detail-oriented, and efficiency-driven Executive Assistant with Light Bookkeeping experience to support senior leadership and the finance team in a dynamic, mission-oriented organization. This role combines high-level executive support with hands-on financial administration , including invoice processing,...
-
Remote Executive VA
1 week ago
WorkFromHome, South Africa Assist World Full timeA dynamic virtual assistance provider is looking for a Personal & Executive Virtual Assistant. This remote role involves handling personal organization, managing emails, and executing light executive tasks. The ideal candidate will have strong bookkeeping skills and proficiency in QuickBooks and XERO. Responsibilities include managing multiple inboxes and...
-
Remote Executive VA
2 weeks ago
WorkFromHome, South Africa Assist World Full timeA dynamic virtual assistance provider is looking for a Personal & Executive Virtual Assistant to manage personal organization, email management, and light executive tasks. This position, which allows for remote work, requires strong bookkeeping experience and proficiency in QuickBooks and XERO. The role focuses on managing multiple email inboxes and...
-
Remote Executive VA
2 weeks ago
WorkFromHome, South Africa Assist World Full timeA dynamic virtual assistance provider is seeking a Personal & Executive Virtual Assistant to manage personal organization, email handling, and light executive tasks. This remote position requires strong bookkeeping skills and proficiency in QuickBooks and XERO. You will manage multiple email inboxes and coordinate tasks while ensuring attention to detail and...
-
Executive Virtual Assistant
4 weeks ago
WorkFromHome, South Africa Assist World Full timeJob Description: We are seeking aresourceful and proactive Executive Virtual Assistant to support a software consultant with bothbusiness operations and personal administrative tasks . This role requires someone who can handle light bookkeeping, coordinate travel, manage calendars, and assist with various operational responsibilities across both personal and...
-
Executive Virtual Assistant
4 weeks ago
WorkFromHome, South Africa Assist World Full timeOverview Join a growing real estate company that manages rental properties, conducts buy/sell transactions, and handles in-house property flips. The owners are seeking a proactive, detail-oriented Executive Virtual Assistant (EVA) to handle a blend of business, administrative, and light personal support tasks. This is a long-term role designed to expand as...
-
Remote Executive VA: Accounting, Travel
4 weeks ago
WorkFromHome, South Africa Assist World Full timeA remote work platform is seeking a proactive Executive Virtual Assistant to provide support for both business operations and personal administrative tasks. The ideal candidate will have 3 to 5 years of experience, strong organizational skills, and proficiency in tools like Excel and QuickBooks. Responsibilities include managing travel arrangements,...
-
Executive Assistant
2 weeks ago
WorkFromHome, South Africa Assist World Full timeRole Overview The Executive Assistant will serve as Client’s right hand—owning his inbox, managing his schedule, and providing administrative support across several business entities. Ideal candidates must be excellent communicators, highly organized, and capable of thinking proactively. This role can start part-time or full-time, depending on fit. Key...
