Document Writer

2 weeks ago

Midrand, South Africa Data Centrix Full time
Qualifications and Experience:
  • Matric/Grade 12 (compulsory)
  • Certification in Document Writing or similar qualification
  • Certification in English and Communications
  • Tech-savvy, advanced skills in Microsoft Office Suite, Adobe Acrobat, Visio, and imaging software
  • Superior technical writing skills with a high attention to proper grammatical rules and guidelines
  • Document and version control concepts and best practices
  • Concrete understanding and knowledge in SHE knowledge
  • Experience with SharePoint

Role Description:
  • Creating updating, editing and formatting documents (not limited to policies, manuals, procedures, work instructions, training guidelines, reports etc.) according to the SHEQ requirement.
  • Filing and recording of documents on Network drives, and hard copies where applicable.
  • Coordinating SHEQ administrative operations (not limited to audits - internal and external), non-conformance reports, registers etc.
  • Coordinating and communicating relevant SHE matters when required to the SHE Administrator
  • Assisting with coordinating meetings and minutes
  • Assisting with monthly SHEQ, Exco and Business management review reporting
Managing of Documents:
  • Research, write, edit, and proofread a wide range of documents
  • Collaborate with subject matter experts to gather information and ensure accuracy
  • Organize and structure documented content in a logical and coherent manner
  • Ensure that documents comply with Datacentrix standards and formatting guidelines
  • Review and revise existing documents for continuous improvements ensuring accuracy and completeness
  • Transfer of documents to different templates
Filing and Recording:
  • Managing latest documents on Sharedrive, ensuring that all SHE folders on Sharedrive are setup in a logical format
  • Verifying latest documents on SharePoint with correct synopsis and metadata
Coordinating:
  • SHE awareness campaigns
  • SHE inspections, records, and accuracy
  • SHE incidents and accidents records and reports
  • SHE Risk registers and objectives
  • SHE Monthly meetings and minutes
  • SHE Attendance registers
  • SHE Newsflash
Communicating:
  • Creating Awareness campaigns
  • Creating Newsflash
  • Creating lessons learned from incidents and accidents
Reporting:
  • Monthly SHEQ and Exco reporting
  • Business Management Review reports

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