Personal Assistant

3 days ago

Johannesburg, South Africa FRIMO RECRUITMENT AGENCY Full time

Key responsibilities

  • · Manage and coordinate the managing directors calendar, scheduling meetings, appointments, and travel arrangements.
  • · Handle daily administrative tasks, including answering calls, emails, and correspondence on behalf of the managing director.
  • · Prepare, proofread, and organise documents and presentations for meetings, ensuring accuracy and professionalism.
  • · Act as a point of contact between the managing director and internal/external stakeholders, relaying messages and managing communication.
  • · Arrange comprehensive travel plans and itineraries, including booking flights, accommodation, and transportation.
  • · Maintain organised records and filing systems, ensuring easy access to critical documents and information.
  • · Assist with personal tasks for the managing director, including occasional errands or ad hoc projects, as needed.
  • · Screen and prioritise emails and calls, redirecting requests and highlighting urgent matters for the managing directors attention.
  • · Handle confidential and sensitive information with utmost discretion and integrity.
  • · Support project management and ensure the managing director is well-prepared for all commitments and deadlines.
  • · Research and compile data for reports, proposals, and other documents as required.

Skills

  • · Proven organisational skills with the ability to manage multiple priorities and tasks effectively.
  • · Strong written and verbal communication skills for interfacing with internal teams and external contacts.
  • · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and calendar tools.
  • · High level of discretion and professionalism, especially when dealing with confidential or sensitive information.
  • · Strong problem-solving abilities and a proactive approach to anticipating needs and resolving issues.
  • · Adaptability to dynamic schedules and deadlines in a fast-paced environment.
  • · Keen attention to detail to ensure accuracy in document preparation and scheduling.
  • · Professional demeanour, excellent interpersonal skills, and a positive attitude.
  • · Ability to work independently and collaboratively, demonstrating flexibility and dependability.

Preferred experience and education

  • · Previous experience as a personal assistant, executive assistant, or in a related administrative support role.
  • · Bachelors degree in business administration, communications, or a related field is preferred.
  • · Familiarity with office software, project management tools, and scheduling software (e.g., Google Workspace, Slack, Asana).
  • · Experience supporting senior leadership in a fast-paced environment.
  • · Knowledge of travel and event planning logistics is advantageous.

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