ESG Coordinator

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Job Description

• Provide administrative support, project management, main board administration and personal assistance to the ESG Director & Company secretary, provides administrative and other support to the secretarial function and provides administrative and office management co-ordination and support to the ESG team.

Responsibilities

• Personal Assistant Duties for ESG Director
• Responsible for the day-to-day personal errands.
• Provide diary management in order to ensure efficient use of available time to meet business needs.
• Arranging meals and refreshments daily.
• Co-ordinate local and international travel and accommodation arrangements when required.
• Processing company credit card recons.
• Ordering of stationery and purchasing of special occasion gifting when requested.
• Booking training / seminars as required.
• General PA duties (e.g. collection of deliveries, formatting documents).
• ESG Duties – Board and Secretariat Administration
• Assisting with board pack deliverables and uploads onto Diligent platform.
• Responsible for the setting up and management of at least 4 x annual main board meetings (invites, catering and logistics) and 2 x conference calls (invites and logistics)
• Assisting with Director induction programmes for new Board Directors.
• Preparation and payment of NED invoices each quarter.
• Assisting with and co-ordinating CIPC changes and submissions as necessary - signature of resolutions and CIPC documents, lodging on CIPC, annual returns, UBO submissions etc
• Updating registrars, maintaining group statutory records and filing (both on the server and physical copies)
• Assisting with KYC company secretariat requirements
• General support of company secretariat function
• General ESG Team Support and Administration.
• Managing invoice payment process for the ESG team (invoices are approved, uploaded to Dax, processed and sent to finance for payment).
• Managing requests for information from internal and external parties.
• Support the ESG team for general enquires, ESG office area maintenance, guest management, boardroom management etc.
• Arranging team events, including drafting agenda for monthly team meetings, ESG leader meetings, birthdays, baby showers, team breakfasts/ lunches etc

Qualifications
Education:

• Executive Secretary tertiary / paralegal course.

Experience:

• 3 + years' in an administrative environment/ paralegal role

• Administrative / Management  jobs