Admin and Finance Manager Position TBD

Responsibilities

• Budgeting: Develop and manage organisational budgets in collaboration with relevant stakeholders.
• Financial Reporting: Ensure accurate and timely financial reporting, including monthly, quarterly, and annual reports.
• Audit Preparation: Prepare for and lead the organisation through audit processes, ensuring compliance with financial regulations.
• Donor Reporting: Handle diverse reporting templates for various funders, especially managing technical templates for larger donors.
• Project Accounting: Oversee funds allocated by each funder, ensuring proper accounting practices and adherence to NPO standards.
• Cash Flow Management: Monitor and manage cash flow to ensure the organisation's financial stability.
• Financial Planning: Contribute to strategic financial planning to support the organisation's growth and sustainability.

Administrative Management

• Office Operations: Oversee day-to-day administrative operations to ensure a smooth working environment.
• Team Coordination: Collaborate with different departments to align administrative functions with organisational goals.
• Policy Implementation: Implement and enforce organisational policies and procedures.
• Record Keeping: Maintain accurate and organised records of financial transactions and administrative processes.
• Vendor Management: Manage relationships with vendors, negotiating contracts, and ensuring cost-effectiveness.
• Compliance: Ensure compliance with regulatory requirements related to administration and finance.

Event Management

• Conference Logistics: Coordinate logistics for conferences, including social media management, live feeds, and other related activities.
• Delegate Management: Oversee the registration and management of delegates for conferences or events.

Communication

• Stakeholder Communication: Communicate financial information effectively to internal and external stakeholders.
• Board Interaction: Interact with the board, providing timely financial updates and addressing any concerns.

Desired Experience & Qualification

• Education: Bachelor’s degree in finance, Accounting, Business Administration, or a related field. A master’s degree or relevant professional certification (e.g., CPA, CMA) may be preferred.
• Experience: Proven experience in financial management and administration, with at least 5 years of relevant work experience.
• Financial Skills: Advance skills in Excel. Strong understanding of financial reporting, budgeting, and project accounting.
• Communication Skills: Excellent verbal and written communication skills. Ability to communicate financial information to non-financial stakeholders. Experience in presenting financial reports to boards or senior management.
• Compliance and Regulation: Knowledge of financial regulations and compliance standards applicable to non-profit organisations.
• Analytical and Problem-Solving Skills: Strong analytical and problem-solving capabilities. Ability to make sound financial decisions and recommendations.
• Industry Knowledge: Understanding of the non-profit sector and its unique financial and administrative challenges. Familiarity with the specific industry the organization operates in.
• Adaptability: Ability to adapt to a fast-paced and dynamic environment.
• Additional Requirements:
  • Valid driver’s license.
  • Office-based role.
  • Willing to travel.
• Availability: Immediate availability to start.