HR Intern
5 days ago
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Job description
Position Summary:
- As the HR Intern you will provide an effective and efficient HR service in order to support the HR Specialist and employees by implementing and coordinating a wide range of HR tasks and projects. It is critical to ensure quality, reliability and on-time delivery of administrative and other HR tasks
Essential Duties & Responsibilities: (Detailed Description)
RECURRENT
- Responsible for the coordination of an effective Induction and Onboarding Program for new employees.
- New starters' administration: preparation of Contracts/Offer Letters and employment package including benefits.
- Co-ordination of Quarterly meetings such as Talent Reviews and Employee Meetings as required.
- Manage employee recognition projects such as Long Service Awards.
- Attend and minute important meetings, type up plans and communicate with direct reports
- Co-ordinate employee communications and country team meetings
- Manage the administration around employees completing Strengths Finder reviews.
- Assist with the preparation of documents and presentations for HR related training courses.
- Schedule recruitment interviews for managers and HR Director.
- Talent Reviews (scheduling and associated administration).
HR SYSTEMS
- Ensure HR systems have 100% data integrity.
- Maintain training records.
- Provide information and copies of contracts as required for various audit purposes.
- Assist Management by generating required personnel reports/statistics.
- Maintenance of holiday / sickness records through AXIA.
PAYROLL
- Provide administrative assistance to HR Specialist, in order to pay monthly salaries and benefits accurately and timely. Provide relevant supporting documentation / forms to HR Specialist to ensure a smooth payroll process in compliance with SA regulations and SOX.
PROJECTS
- Towers Watson compensation survey (co-ordination).
- Event planning and co-ordination such as employee appreciation week, meetings and other engagement events
- The transfer of all hard copy employee files to electronic systems
- Wellness programme planning and implementation including co-ordination and promotion of the Employee Assistance Programme.
GENERAL
- General day-to-day administration.
- Maintenance of organization charts and employee files.
- Probationary Period administration.
- Co-ordination of temporary staff for all departments, ensuring correct documentation is completed and cleared through the appropriate channels.
- Equipment / software packages used:
- Microsoft Outlook, Word, Excel, PowerPoint.
- AXIA an advantage
Qualifications/Experience:
- Preferably Qualifications / education required in Human Resource field
- Preferably South African citizen
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