Executive Administrative Assistant to the CEO

About the Role

Our client, a dynamic and rapidly growing enterprise operating within the bustling economic hub of Midrand, Gauteng , is seeking to appoint a highly proficient and impeccably organized Executive Administrative Assistant. This pivotal role offers a unique opportunity to provide comprehensive support to the Chief Executive Officer (CEO), acting as a gatekeeper and facilitator to ensure the smooth and efficient operation of the executive office. The ideal candidate will possess a sophisticated understanding of corporate dynamics, exceptional communication skills, and an unwavering commitment to discretion and professionalism. This position is integral to the executive leadership team, requiring a proactive and adaptable individual capable of managing diverse administrative tasks with precision and grace. We are looking for a candidate who thrives in a fast-paced environment and is eager to contribute to the strategic success of the organization based in the heart of Gauteng .

Key Responsibilities

• Manage and maintain the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications, and responding on behalf of the CEO when appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Coordinate and organize executive meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are completed.
• Handle confidential information with the utmost discretion and integrity.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, ensuring all logistics are seamless.
• Conduct research and compile data as required by the CEO.
• Manage office supplies and maintain an organized and efficient executive office environment.
• Liaise with other departments and external parties to gather information and facilitate the CEO's objectives.
• Anticipate needs and proactively address potential issues to ensure the CEO's time is utilized effectively.

Requirements

• A minimum of 5-7 years of proven experience as an Executive Administrative Assistant, preferably supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a demanding environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
• Excellent written and verbal communication skills, with a strong command of English.
• High level of discretion, integrity, and professionalism in handling sensitive information.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving capabilities.
• Experience in coordinating complex travel arrangements.
• A tertiary qualification in Administration, Business Management, or a related field is advantageous.
• Residency or eligibility to work in South Africa .
• Familiarity with the business landscape of Midrand and surrounding Gauteng areas is a plus.

Benefits

• Competitive annual salary package.
• Comprehensive medical aid and retirement fund contributions.
• Opportunities for professional development and continuous learning.
• Access to exclusive company events and networking opportunities.
• A supportive and collaborative work environment where your contributions are valued.
• Potential for hybrid work arrangement offering flexibility.
• Involvement in high-level strategic discussions and initiatives.