CREDITORS CLERK

1 week ago

East London, South Africa Level-Up Full time

Job Purpose: To ensure accurate, timeous, and efficient processing and reconciliation of creditor accounts using the Genesis Accounting Software Excel-Based Accounting System, maintaining excellent supplier relationships, and supporting the overall financial health of the company. Key Responsibilities: Invoice Processing: Capture supplier invoices daily using the Genesis Accounting Software System. Match invoices to purchase orders and delivery notes. Ensure VAT compliance and proper general ledger coding. Reconciliation and Payments: Reconcile supplier statements to creditor ledger accounts monthly. Investigate and resolve any discrepancies. Prepare payment batches in accordance with payment terms. Generate remittance advices and ensure timely payments to suppliers. System Management and Reporting: Maintain accurate records and update supplier details on Genesis Accounting Software. Generate age analysis reports and provide weekly/monthly creditor updates. Assist with month-end closing processes, ensuring cut-offs are met. Administrative Support: Maintain physical and electronic filing systems for audit and compliance. Liaise with suppliers regarding queries, invoices, or statement discrepancies. Support internal departments with supplier-related queries. Compliance and Controls: Adhere to company financial policies and internal controls. Ensure all transactions are processed according to company protocols and procedures. Requirements: Education: Grade 12 / Matric (with accounting) Relevant Finance/Accounting certificate or diploma (advantageous) Experience: Minimum 2 years in a Creditors Clerk role Experience working with Genesis Accounting Software Excel-Based Accounting System (essential) Strong knowledge of reconciliations, supplier management, and payment processes Skills & Attributes: Excellent Excel proficiency High attention to detail and accuracy Strong communication and interpersonal skills Ability to work under pressure and meet deadlines Ethical and trustworthy with a strong sense of responsibility

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