Trade Finance Bookkeeper

Found in: Talent ZA 2A C2 - 2 weeks ago

Johannesburg, South Africa TalentCru Full time

Our client is looking for a Trade Finance Bookkeeper. This role will expose you to a diverse working environment with endless opportunities to grow as an individual and to work for an organization that promotes equality. This is a contract role (5-months contract) based in Johannesburg.

  • Matric
  • Finance related degree/diploma.
  • At least 3 years’ experience in as Bookkeeper and in a Finance environment.
  • Exposure to Accounts Payable, Fixed assets and Estore business processes and systems(advantageous)
  • Experience in implementation of new processes and systems(advantageous)
  • MS Office
  • SAP - essential
  • Open Item Management
  • Meeting of all Deadlines Timely accurate review/processing.
  • Timely accurate reporting
  • Loading of Payment Requests on a timely basis (including active follow up with relevant approvers.)
  • Liaising with CMO team to resolve queries.
  • Facilitating meetings between CMO, Credit Controllers and KAMs to ensure open items are cleared on a timely basis.
  • Manage division’s Marketing KPIs.
  • Resolve division’s Early Warnings.
  • Establishing and maintaining good relations with vendors.
  • Effective follow up of vendor statements and long outstanding items appearing thereon.
  • Performance of vendor reconciliations on a timely basis and loading of payment factories as per deadlines.
  • Attending to vendor queries with the assistance of the CMO team.
  • Reporting and clearing of Open Items and outstanding invoices on a periodic basis.
  • Preparation and circulation of Marketing KPI report on a monthly basis to internal stakeholders.
  • Ad hoc marketing responsibilities
  • Posting revenue received from Content services and the businesses Care plus
  • Allocation of claims, Month end Accrual and debit order premium for businesses Care Plus
    • Open and abnormal Item management on all Estore related GL Accounts this includes: Paygate Payment Consolidation (Mass Jnl)
    • Estore Delivery tracker (Clear Cancelled Redemption items)
    • Estore SC+ - Ensure orders are not stuck on system
    • Complete investigations on Estore SC+ Open Items
  • Management and processing (any allowed manual submissions) of all E-store related Posting for abnormal items from Hybris
  • Process all Voucher reallocations (staff vouchers, campaign vouchers) and review approval with Customer complaints for voucher related items
  • Ensure that necessary information is provided from Estore and Redemption team for month-end processing
  • Management of receipt/refund queries/unsuccessful refunds with DPO Pay gate
  • Management of DPO Pay gate and FNB Merchant User Administration for the organizations Employees.
  • Assisting with the businesses rewards and accrual processing
  • Review of Estore related requests (New projects or Estore Issues)
  • Liaising between SAP support team and E-store team on system improvements required based on abnormal item review and Fraud checking
  • Setting up and Maintaining Accounting/Finance workflow/flowchart for all unique transactions or new variants
  • Assist Estore AR Controller issue items on Daily Bank Reconciliation with the DPO Portal
  • Assisting internal divisions with Estore information/reporting.
  • Co-ordination between E-store and finance team around new projects/proposals with recommendations.
  • Processing of Asset invoicing
  • Creation of Project Plan, WBS, Basic  and Execution Approval – loading budget for Asset and In-house Consumption
  • Posting Journals raising asset for Capitalisation
  • Month end Closing Activities – Running Depreciations
  • Financial Health Check – Bi-Annual Physical Verification of Assets and samples
  • Scrapping and Transfer of Asset – Loading Approval for Scrapping Asset that is no longer in use and Transferring 0 value asset off Balance sheet after verification process
  • Management of Laptop – Weekly update from IT Manager and updating the Asset Master (New/Replace/Returned Laptops)
  • Monitor Movement Schedule – physical verification, issue and return of monitor management
  • Consolidate data from Sample Managers for FHC – send out registers and management process to ensure the Physical count is completed
  • Assisting for forecasting of Sokbo and Management Plan
  • Compilation of accruals list and review of evidence for month-end closing.
  • Management and enforcement of internal controls and compliance with company policies
  • Communication and co-ordination of internal and external audit requirements with the team and other business units;
  • Assisting team and other business units in ensuring that relevant internal controls are implemented to address any audit/financial risk identified by internal/external auditors.
  • Investigating finance best practice in other subsidiaries for implementation in company.
  • Ad hoc Finance Department tasks.
  • Ad hoc internal and external reporting.
  • Ad hoc HQ reporting and projects

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