HR Clerk

3 days ago

Cape Town, South Africa The Recruiters Full time

Our well-established client has a newly created role in their HR department for a team leader to take the department forward into the current climate with a refresh of the current operations and systems in place.

You will work alongside the Chief Financial and Chief Operating Officer in order to create, monitor and sustain policies and procedures around the HR and payroll processing for the company.

Duties and responsibilities include (but are not limited to):

  • Compile Employee Reports and Policies and Procedures: This duty applies to a variety of personnel reports that are compiled by Human Resource Clerks. It includes productivity reports, employee reviews, employee disciplinary actions and candidate evaluations. Develop along with management HR strategies and initiatives aligned to the overall business strategy. Monitor these HR strategies across the Company and report to management any decision support through HR metrics.
    • Processing of payroll and provident fund: This role is required to enter approved contract data and any authorised and approved changes of payroll information in order to process weekly wages and monthly administration salaries. You will also be required to capture provident fund data for authorisation by management every month. This may also potentially include other employee benefit programs in future should the Company intend to do so. This role will also to some extent be involved with payroll and provident fund/pension enquiries from employees. Providing the necessary support systems for payroll requirements and payslips to be printed and distributed to staff weekly and monthly (for different payrolls).

  • Process, Verify and Maintain Personnel Documentation: From job applications to disciplinary paperwork, Human Resource Clerks are responsible for processing these files and keeping them meticulously organized. Human Resources Clerks will assist management with any potential vacancies in the Company through job description write ups and advertising of any new vacancy roles. Obtain appropriate documentation for the onboarding of new employees in compliance with the Companys policies. This role will be responsible for a smooth onboarding process. Prepare, process, and review a variety of documents, including applicant/employee files, payroll records for completeness, accuracy, and submission standards. Maintaining employee and workplace privacy. This role is privy to confidential information and any non-adherence to this will be deemed to be gross misconduct and appropriately dealt with through our disciplinary procedures.

  • Leave: The HR Clerk will be responsible for obtaining all leave requests and ensuring they have been authorised appropriately. All source documents such as leave requests, sick certificates and death certificates are to be scanned and/or filed ready for management to authorise. They will be required to enter any leave requests (annual, sick and family responsibility) on the payroll system where management will then authorise the requests. All UI19 forms are to be completed monthly by the HR Clerk.

  • Assist in Arranging Training Activities: Human Resource Clerks assist Human Resource Coordinators in implementing training for current employees, as well as onboarding for new employees. This assistance usually comes on the clerical end, such as contacting candidates and scheduling sessions.

  • Law: Manage risk by being compliant with South Africa labour laws and recommendations. Stay abreast of all labour legislation and evolving needs of the employer and its employees. Ensure legal compliance throughout human resource management

  • Conflict resolution and working environment: Handle labour disputes and remedy any issues that employees might have. Liaise with third party labour consultants for disciplinary meetings. Record minutes of disciplinary meetings and exercise any measures resulting from these meetings. Resolve conflicts through positive and professional mediation. Bridge management and employee relations by addressing demands, grievances or other issues. This role will handle workplace investigations, disciplinary and termination procedures. Promote a healthy working environment for staff and management.

  • Other: This role is expected to be able to draft documents in draft and final reports, these also include clear and concise reports for distribution to management. Proof reading of materials for correct grammar, spelling and punctuation is required. Schedule meetings, sort/distribute mail, and maintain departmental files. Operate a variety of office tools, including computers, specialized softwares, photocopiers and printers. Understand and implement oral and written instructions. Maintaining and reporting on workplace health and safety compliance. Perform any other task or function as assigned by employer.


Minimum requirements:

  • Bachelors degree in human resources management or equivalent (preferable)
  • Experience in human resources or related field (preferable)
  • Ability to build and maintain positive relationships with colleagues.
  • Experience in conflict resolution, disciplinary processes and workplace investigations.
  • Experience in Microsoft Office and various affiliated software (essential)
  • Experience in following and maintaining workplace privacy.
  • In-depth knowledge of labour law and HR best practice.
  • Knowledge of relevant health and safety laws.
  • Experience using computers for a variety of tasks including knowledge of HR systems and databases.
  • Competency in Microsoft applications including Word, Excel, and Outlook.
  • Must be well-organised and have excellent time-management skills.
  • Analyse information quickly with good problem-solving skills.
  • Excellent communicator to all levels of management in the company.
  • Be good at keeping the peace and manage conflict in the company.
  • Real listening skills and respect for keeping information private.
  • Demonstrable experience with Human Resources metrics

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