Operations Support Specialist

Our client is searching for an Operations Support Specialist (CMoS) to join their team. Location: Open to candidates in Cape Town or PretoriaJob Purpose:To work as part of a team, to manage and resolve client queries and support requirements related to the company's services. To implement, monitor and maintain the operation of products and services for corporate clientsRole Responsibilities:The main responsibility is to provide first-line support by attending to service requests via phone, email, onsite or remotely and attempting to provide first-line resolution.Being the liaison between the client and the Product Owner.Support the Product Owner by ensuring that operations are both efficient and effective.Manage job calendars and flows to ensure timely completion. Monitor results to ensure processes complete as expected.Monitoring of transactions not handled by the system (service tray) and communicating on potential issues timeously.Perform Production monitoring and provide performance reports.Perform Daily sanity checks and ensure collections happen as scheduled.Communicate any unexpected operational malfunctions to the relevant stakeholders.Create and manage user manuals, functional descriptions and existing documents and procedures.Contribute to business meetings and report well in advance, to all stakeholders, on the expected collection strategies and on issue status.Assist on various projects and tasks as assigned by the management team and meet all deadlines associated with project work.Assist with the setup and testing of new clients on the system.Understand Service Level Agreements and ensure adherence to it.Participate in Incident Action Centre calls.Acknowledge operational problems/requests within the defined SLAs.Identify, record & communicate problems/issues for further investigation.Investigation and diagnosis of all Incidents and service requests, with escalation to the Incident Manager where required.Verify resolution with end-users and complete/close assigned Incidents.Support other business areas and external teams.Prioritising tasks to ensure the most critical issues are resolved first, andOrganise users for sign-off testing after a Production implementationEssential Skills:Understanding and experience of ITIL or similar principlesAt least 2 years of suitable recent experience in a similar roleStrong administration skillsStrong command of the English language (both spoken and written)The successful candidate may be required to interact with multiple corporate clientsPreferred Requirements:Diploma in Business Administration or similar qualificationSQL or software experience, or exposure will be advantageousWorking experience with collections from bank accounts and/or payrollsUnderstanding of the reconciliation of collections between expected, actual and received.Sound knowledge of bulk collections and disbursement of moneyEarly Debit Orders and Tracking knowledge will be advantageousBasic knowledge of accountingStrong mathematical skillsStrong problem-solving skillsPersonality Attributes:Conveys authentic enthusiasmAbility to think analytically, communicate effectively, and execute efficientlyPro-active approachPerforms work in a timely and high-quality mannerTake pride in your workAbility to multitaskBe willing to take on new tasksShow willingness to learn new processes, systems, and technologiesBe comfortable with erratic work schedulesAttention to detailAbility to meet deadlines and handle priority changes as circumstances dictateAble to work independentlyExcellent client-service skillsAble to cope with stressful situations