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Legal Secretary: High Court
4 weeks ago
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Key performance areas
Legal secretarial administration
- Prepare court statements and forms that attorneys will need in court
- Dictate attorney’s audio files and written notes
- Transcribe and proofread legal documents
- Index and update pleadings and discovery binders
- Collect and deliver documents
- Supporting legal research for cases and communicating with vendors, experts, attorneys, opposing counsel and other staff.
Standard, process and procedure maintenance
- Ensure a strategy framework is maintained by required standards
- Keep abreast of internal standards and business goals to ensure adherence to sound internal control
- Provide administrative support to the strategy and reporting office by RAF policies and procedures
Quality assurance activities
- Maintain up-to-date written documentation and policies related to the organisation’s business activities.
Office Management
- Maintain correspondence, filing, telephonic queries and provide general administration support to the office.
- Maintain strict confidentiality in all matters relating to the office.
- Make follow-ups on outstanding matters on behalf of the legal services department in the office.
- Ensure all office requests are handled and responded to within set timelines
- Ensure availability if stationery within the department.
Meeting and diary management
- Arrange meetings on behalf of the Legal Services department.
- Take minutes and distribute these in accordance to set governance standards.
- Maintain follow-up plan on meeting resolutions and matters outstanding.
- Ensure confirmation of meetings and management of team diaries.
- Schedule appointments with internal and external stakeholders as and when required.
Document control
- Ensure that the filing system is always up-to-date and functional.
- Collate court rolls received from the registrar for the responsible court divisions, update references and distribute to state attorneys.
- Manage the retrieval of information at all times as requested in the office.
- Ensure confidentiality of all documents under control and that documentation reaches the intended recipients
- Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately
- Collate all the court directives and update on the court directives database
- Maintain status update and records of all high value foreign national records for re-insurance purposes and report regularly
Qualifications and experience
- National Diploma in Business Administration/Law related qualification
- Relevant 2 years’ experience in a business/law administration related environment.
- Law / Legal jobs
