Accounts Payable Clerk

3 weeks ago

Pretoria, South Africa Oasis Water Full time

The RoleWe are seeking a suitably qualified and experienced Accounts Payable Clerk to join ourteam in the Finance Division. The successful candidate will be responsible for managingthe accounts payable function by accurately processing supplier invoice, reconcilingaccounts, handling purchase orders, and ensuring timely payments. The role requiresstrong data entry skills and attention to details to support financial accuracy andoperational efficiency in a manufacturing environment. Key Responsibilities1. Purchase order management: Receive and verify purchase orders (POs) against supplier invoices anddelivery notes. Ensure POs are properly authorised and coded according to budget andcost centres. Follow up on outstanding POs and liaise with procurement and warehouseteams to resolve discrepancies. Maintain accurate records of POs and ensure alignment with financial andinventory systems.2. Invoice Processing: Capture supplier invoices into the accounting system with high accuracy. Match invoices to POs and goods received notes (GRNs) Ensure correct VAT treatment and expense allocation.3. Creditor Reconciliation: Perform monthly reconciliations of supplier statements to ledger accounts. Investigate and resolve any variances or disputes.4. Payments:  Prepare payment batches for approval and ensure timely payments to suppliers.  Maintain accurate records of payments and remittances.5. Supplier Relations: Communicate with suppliers regarding outstanding invoices, paymentqueries, and account statements. Build and maintain positive relationships with vendors.6. Reporting and Compliance:  Assist with month-end closing procedures and reporting.  Ensure compliance with internal controls and company policies.  Support internal and external audits by providing required documentation.7. Administrative Duties: Maintain organized filing systems (digital and physical) for invoices, POsand payment records. Assist with ad hoc finance and procurement tasks as required.RequirementsTo be considered, applicants must meet the following minimum requirements: Education /Qualifications: Financial Degree or equivalent diploma or certificate inaccounting. Experience: Degree plus3-5 years experience. Experience with ERP Systems(Syspro and Sage 300). Strong Excell skills and attention to detail. Skills and competencies:o Data Entry Accuracy: Fast and precise data capturing skills with minimalerrors.o Excellent numerical and analytical skillso Strong organizational and time management abilities.o Ability to work under pressure and meet deadlines.o Good communication and interpersonal skills.o High level of integrity and professionalism.o Familiarity with financial documentation and filing systems.How to ApplyInterested candidates should submit a comprehensive CV and cover letter quoting thereference number 102025AP to:Closing Date: Friday 14/11/2025Note: Only shortlisted candidates will be contacted. If you have not received feedbackwithin 14 days after close of application, please consider your application unsuccessful.No applications submitted after closing date will be considered.Note that you will need to perform a test as part of the interview.All applications will be treated as confidential.

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