Assurecloud Certification Intern

2 weeks ago

Cape Town, Western Cape, South Africa SafetySA Full time
Job title : Assurecloud Certification InternJob Location : Western Cape, Cape TownDeadline : March 24, 2025Quick Recommended Links
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Some responsibilities may include:

  • Plan all applicable audits for new and existing customers as per customers' and scheme requirements.

Day-to-day administration and scheduling of certification and other audits that may be applicable, including:

  • Providing clients with quotes and ensuring required documents are received prior to the audit.
  • Update and maintain the proposal register.
  • Send out audit notification records to the clients timeously. Follow-up and ensure that clients have accepted the dates and the costs for every year's audit.
  • Ensure timely delivery of reports to clients.
  • Ensure that latest information is always available on the Tracking Sheet for management reporting purposes.
  • Implement and maintain an accurate and logical electronic filing system.
  • Maintain all client audit files on the electronic system and ensure that the KPI's of each part of the audit process is met.
  • Ensuring activities are completed according to the scheme process flow.
  • Data capturing.
  • Travel and logistical arrangements of auditors.

Performing routine scheduling tasks with strict adherence to deadlines, attention to detail and accuracy, including but not limited to:

  • Diary management and scheduling of auditors.
  • Maintenance and monitoring of audit dates in the diary/tracking sheet.
  • Communicate with the auditor to confirm dates and share all relevant information with the auditor pertaining to the upcoming audit.
  • Travel / logistical arrangements of auditors.
  • Track reports from auditors and submit for technical review.
  • Submitting accepted quotes to finance for invoicing.

General administrative duties, including:

  • Receiving and welcoming guests in a friendly and professional manner.
  • Coordinate courier collections and deliveries where needed.
  • Other administrative duties, as and when required.
  • Ensure the best quality of execution of all outputs delivered.
  • Deal with any queries received from clients, auditors and the certification team.

Requirements

  • Matric (Grade 12)
  • No previous working experience required. 
  • Post Matric or recently graduated tertiary qualification (advantageous).
  • Preference will be given to Employment Equity candidates.
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