Stores Administrator
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Core Criteria:
- Preferably 3 years' experience in a purchasing and procurement role
- Strong computer skills: Excel, Word, Outlook, PowerPoint (Sage X3 and HMS Infor advantageous)
- Excellent command of English, spoken and written
- Methodical, detail-oriented approach to admin and data capturing
- Strong organisational and planning skills
- Copes well under pressure and able to prioritise
- Flexible attitude, willing to take on tasks as needed
- Sense of ownership and pride in work
- Good interpersonal skills, patient and sensitive when working across cultures
- Realistic expectations of life in a remote bush setting
- Own transport, or the ability to arrange own travel to a remote location
- Provide full leave cover for the Purchasing & Procurement Manager, including order placement and daily admin
- Conduct preliminary stock counts and place orders for all stores
- Raise purchase orders and process supplier invoices on Sage X3
- Capture daily updates for lodge and housekeeping requisitions, and staff food allowances
- Process sales, post payments, receipt goods, and perform daily cash-ups
- Assist with deliveries: verify quantities, pricing, quality, and expiry dates
- Complete delivery-related health and safety checklists
- Notify suppliers of shortages or damages, and reconcile supplier statements
- Support monthly stock takes and investigate any variances or discrepancies
- Maintain audit-ready procurement documentation and reconcile petty cash
- Permanent, live-in position
- Furnished live-in accommodation
- Food allowance of R2,614 per month, over and above salary
- Medical aid: 50% company contribution (after 3-month probation)
- Pension fund: 50% company contribution (after 3-month probation)
- Share of guest gratuities and a company revenue gratuity
- 20 bed nights for family and friends annually (from 2027)
- Leave cycle: 4 weeks on, 2 weeks off
- Please note: pets such as cats and dogs cannot be accommodated
- Candidates without their own transport will need to arrange their own travel to site
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