Receptionist and Accounts Administrator
3 weeks ago
Reception and Administrative Duties:
- Greet and assist visitors, clients and staff in a friendly and professional manner.
- Answer and direct phone calls, emails and enquiries.
- Maintain a tidy and organised reception area.
- Manage meeting bookings.
- Maintain office supplies.
- Assist directors and staff with administrative tasks as needed.
- Schedule meetings, update calendars and arrange travel/accommodation.
- Control office security by managing access at the reception and main gate.
- Handle incoming and outgoing courier deliveries.
Accounts Administration
- Prepare and process quotes, invoices and supplier invoices.
- Assist with basic accounting tasks including invoicing, payments and reconciliations.
- Maintain accurate account records and update data on Quickbooks.
- Process card payments using the point-of-sale system.
- Support data entry and generate account reports.
- Arrange and co-ordinate courier deliveries and collections with clients and stock controller.
- Prepare delivery or collection notes for items leaving the factory.
- Track shipments with courier services and ensure timely delivery.
- Maintain records of shipments and liaise with courier service providers.
- Resolve any delivery-related issues efficiently.
Requirements and Skills
- Proven experience in a similar receptionist / administrative role.
- Basic knowledge of accounting principles and financial administration.
- Proficiency in MS Office (Word, Excel, Outlook) and accounting software (Quickbooks).
- Excellent organisational and multitasking abilities.
- Strong verbal and written communication skills.
- Professional attitude and appearance.
- Solid customer service skills.
- Ability to work independently and as part of a team.
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