Documents & Standards Controller, CU, KNL022/25GS
2 weeks ago
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Responsibilities will include but not limited to:
- Responsible for managing all controlled documents in accordance with the Document Management System Policy
- Ensure that the formatting of controlled documents is in line with the Seriti Provided Templates (Published on SeritiDocs)
- Ensure that obsolete documents are removed from the system, or if a document is retained for legal and/or knowledge-preservation purposes, ensure that the document is labelled as such
- Ensure the completion of the metadata of all documents in the document management system.
- Maintain the review schedule of all documents in the document management system.
- Ensure communication to the document owners regarding review cycles and due dates of current documentation.
- Maintenance of the physical document storage facility in good order, available for audit at any time
- Maintaining and communicating of Document Compliance Report
- Management of Seriti single repository systems (Back-end Portal) for the relevant operation
- Execution of Legal Appointments for the relevant operation linked to MHSA, OHSA, DoL, RSR and Explosives Act as per the group Legal Appointment Standard.
- Maintaining and communication at operational level on Legal Appointment Compliance Register and Report
- Operational Portal document management and standardisation
Requirements:
- Grade 12 (NQF Level 4)
- Qualification or proof of registration towards a National Diploma in Safety Management, Administration/Business studies
- Minimum of 3 years' experience in Coal mining
- Exposure to Safety, Health and Environment systems
- Proficiency in MS Office
- Valid driver's license
- In possession or able to obtain a valid Certificate of Fitness
Advantageous:
- Mining/Engineer qualification
- Document Control and Legal Appointment Management Skills
- Administrative / Management jobs
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