Document Controller

6 days ago


Centurion, South Africa HR Genie Full time
Job Title: Document ControllerLocation:

South Africa, Centurion

Job Type:

Contract, Full-Time hours

Primary Industry:

Mining

Job Duties:
  • Manage and control all project documents.
  • Ensure compliance with company and project-specific document management procedures.

  • Organise and maintain project files and ensure consistent folder and file structures across projects.

  • Implement and manage document control processes and systems.

  • Track and report on document status, ensuring document version control is maintained.

  • Create and manage folder structures and metadata for effective document organisation.

  • Oversee document transfer and migration across systems, ensuring data integrity and structure are preserved.

  • Conduct document audits to ensure accuracy, completeness, and legibility.

  • Manage project close-out processes, ensuring all documents are archived correctly and accessible post-project.

Required Qualifications:
  • Relevant Diploma (Desirable).

Experience:
  • No formal qualification: Minimum of 10 years' proven experience in the Construction and Mining industry, specifically in SIB (Stay in Business) IM, Compliance, and Enterprise Projects.

  • With formal qualification: Minimum of 5 years' proven experience in the Construction and Mining industry, specifically in SIB (Stay in Business) IM, Compliance, and Enterprise Projects.

  • Proficiency in Document Management Systems (DMS) such as SharePoint, Aconex, and Projects Online.

  • Expertise in document transfer and migration across systems while maintaining data integrity and structure.

  • Strong knowledge of document numbering conventions and compliance with project document management procedures.

  • Proven experience in managing document version control, ensuring only the latest approved revisions are available.

  • Experience in project close-out processes and post-project document accessibility.

Knowledge and Skills:
  • Strong attention to detail and accuracy in maintaining consistent folder and file structures across projects.

  • Proficiency in managing and using Document Control Software (e.g., Aconex, SharePoint, Projects Online).

  • High-level auditing skills to ensure document accuracy and compliance.

  • Strong communication and collaboration skills for effectively working with project teams.

Working Conditions:
  • Full-time Office-based role
  • May require occasional overtime to meet project deadlines
  • Site travel may be required

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