Admin/Financial Controller

3 weeks ago


Mossel Bay, South Africa Skills Connector Full time
Qualifications & Skills required:
  • Matric.
  • Business administration/management Diploma would be advantageous.
  • 5 years experience in FMCG of which at least 2 years must be in a managerial role.
KEY RESPONSIBILITIES:

Stock ordering:

  • Maintain Stock plans for ordering.
  • Process orders on system and place order with suppliers.
  • Analyse sales vs stock levels to minimize stock loss.
  • Maintain storeroom Bin Cards.
  • Set up a schedule as to what days of the week, weekly orders and deliveries take place.
Stock receiving:
  • Ensure staff receive correct stock quantities from suppliers.
  • Supervise the maintenance of the storeroom and ensure proper arrangement of stock after delivery.
  • Oversee the unpacking of stock onto shelves.
  • Oversee the standard of merchandising of stock presentation is as per requirements.
Stock capturing:
  • Capture stock onto system.
  • Capture all invoices after delivery, before stock take can take place on following day.
  • Ensure selling prices are adjusted correctly according to margin if there is a change in cost price.
  • All processed invoices to be given for payment.
Stock takes:
  • Supervise ongoing stock takes weekly to ensure stock levels are accurate.
  • Check variance after each stock take.
  • Update stock levels to finalize stock take.
  • Wastage control.
Promotions:
  • Ensure posters are on display and leaflets distributed.
  • Ensure all promotions are scanned correctly on POS systems.
Reporting / Admin:
  • Do daily tasks on Win Branch:
    • Fuel receiving
    • Daily Workflows
    • Reports when required by management
    • Month end reports on 1st of every month
Financial Management:

Cash Handling:
  • Manage all cash generated on site.
  • Ensure that the necessary systems are in place to control cash, bank transfers etc.
  • Handle bank payments.
Creditors:
  • Deal with a large number of suppliers with a variety of products.
  • Negotiate the best prices and terms with suppliers in order to maximise profitability.
Profit and stock control:
  • Ensure that the best quality product at the best available price, in the right quantity is always available on site and that it is merchandised correctly to ensure a pleasant shopping experience for you customer.
  • Know competitor actions, and do price tracking regularly.
  • Maximise Gross Profit levels and minimise expenses.


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