Senior Secretary
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Salary: R237 453 – R279 708 per annum (Level 05)
Requirements
- A minimum of Grade 12/NQF Level 4.
- Secretarial experience will be an advantage.
- Special requirements (skills needed): Language skills and the ability to communication well with people at different levels.
- Computer literate (MS Word, Excel and Power Point) and good telephone etiquette.
- Sound organisational skills.
- Good inter-personal skills.
- High level of reliability.
- Good communication skills.
- Ability to act with tact and discretion.
Duties
- Provide a secretarial support service to the Director.
- Receive telephone calls and refers the calls to the correct role.
- Record appointments and events in the dairy of the Director.
- Operate office equipment like fax and photocopying machine.
- Liaises with travelling agencies to make travelling arrangements for Chief Director.
- Processes travel and subsistence claims for Director.
- Follow up the arrangements and discuss with the Chief Director when the relevant
- documents are received to ensure that the Director endorsed the accommodation prior confirmation.
- Arrange meetings and events for Director.
- Book venues, invites role player, organise refreshments and set up schedules for meetings and events.
- Process all invoices that emanate from activities of the work of the Director.
- Records basic minutes of the meetings of the Director.
- Draft routine correspondence and reports.
- Establish and maintain filing system in the office of the Director.
- Administers matters like the leave for the Director.
- Handle the procurement of standard items like stationary, refreshments etc. Collect all relevant documents to enable the Director to prepare for meetings.
- Manage the correspondences in and out of the Director’s office.
- Ensure that documents submitted for the Director’s approval adhere to set norms and standards.
- Remain abreast with the procedures and processes that apply in the DOD to ensure efficient and effective support to the Director.
- Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.
Enquiries
Brigadier General M.J. Ledwaba Tel No: (012) 339 5019/Leading Seaman T.B.
Leburu Tel No: (012) 339 5001
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