Manager: Supply Chain Management Capex

2 weeks ago

Johannesburg, Gauteng, South Africa Housing Development Agency Full time
Job title : Manager: Supply Chain Management CapexJob Location : Gauteng, JohannesburgDeadline : March 08, 2025Quick Recommended Links
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Key Performance Areas:

Governance and Administration

  • Participate in the development of SCM Policies and Operating Procedures making sure they are aligned with applicable legislation.
  • Assist with Audit queries both internal and external and make audit queries are resolved.
  • Monito compliance with SCM Policy and Procedures by all HDA employees.

Demand Planning

  • Develop and / or participate in the development of the supply chain strategy for the organization.
  • Develop annual plans with prioritization and resourcing.
  • Oversee organization wide management of the strategic sourcing, procurement, contracting, and evaluation of services.
  • Manage and / or execute procurement related functions (e.g., develop and implement contract management and procurement frameworks, sourcing strategies, negotiate agreements, draft and manage contracts, etc.).
  • Develop and implement new systems, best practices, inventory control, demand planning, and other optimizations to meet the HDA's sourcing requirements.

Tender Process Management

  • Tender Activation
  • Ensure all tenders / bids requested are duly approved and that are budgeted for and listed on the Procurement Plan.
  • Ensure that end user submit a complete and duly approved request for tender / quotation which in duly approved.
  • Tender Documentation Preparation and Advertising
  • Establish industry based tender compliance requirements (e.g. CIDB, NHBRC) through reviewing scope of the terms of reference and integrating the compliance requirements into the tender documentation as required.
  • Distribute the draft tender advert template to facilitate the line manager drafting a tender advert.
  • Place advert in appropriate media for the required time.
  • Tender/Proposal Receipt
  • Receive tenders/proposals either through email or hard copy submitted tenders, implement the required tender receipt management process.
  • Review submitted tenders/proposals for SCM compliance through checking submissions against the requirements defined in the Terms of Reference or Calls for Proposal.
  • Prepare a report highlighting the compliant and non-compliant submissions with explanations to the Bid Evaluation Committee.

Bid Committees

  • Bid Specification and Calls for Proposals
  • Schedule and convene Bis Specification Committee and ensure that all specification are drawn / tabled at BSC for approval.
  • Participate in and provide advice at Bid Specification meetings to ensure that SCM policies are complied with for tenders.
  • Provide advice in the development of Calls for Proposal to ensure that SCM policies are complied with
  • Take minutes if/and when required.
  • Bid Evaluation Committee
  • Schedule and convene a Bid Evaluation Committee through identifying key participants and distributing relevant materials.
  • Minute the Bid Evaluation Committee meeting through capturing the key aspects of the evaluation discussion.
  • Provide advice on compliance and SCM related matters as required at the Bid Evaluation Committee meeting.
  • Apply the BEE and Pricing formulae to the tenderers that meet the Bid Evaluation assessment criteria and identify the highest rated tenders.
  • Prepare the packs for the Bid Adjudication Committee.

Bid Adjudication Committee:

  • Manage the approval, signature and storage of BAC minutes and reports.

Bidder Communication

  • Manage the communication of the outcome of the BAC or Proposal Review process with successful and unsuccessful bidders in line with the established policy.
  • Deal with any queries from bidders related to tender/proposal outcomes.

Contract Management

  • Employ appropriate contract management practices.
  • Conduct SCM compliance checking of contracts that have been awarded and contracts on the contracts register to ensure compliance with the SCM policy.
  • Manage the loading of contracts onto the contract management system.
  • Maintain the contract register for tenders through updating register with all contract changes monthly.
  • Oversee contract administration process.

Supplier/Service Provider Management

  • Address any supplier database errors with the Procurement Administrator.
  • Approve the sharing of the HDA service providers and preferred suppliers with all HDA staff through the intranet.
  • Manage the validity of compliance data for preferred suppliers through ensuring that relevant documentation is provided and updated annually.

Vendor System Management

  • Manage the loading of approved vendors onto the vendor system in line with the defined contract nature and SCM requirements.
  • Manage the issuing purchase orders for loaded and approved vendors to ensure they are complaint with the SCM requirements.
  • Approve purchase orders for procurement in line with the delegated authority level and SCM policy requirements.
  • Manage the annual vendor details validation and updating process through checking the accuracy of information captured.

Reporting and Administration

  • Compile reports as required including:
  • Procurement reports.
  • BEE and SMME reports.
  • Contract register reports.
  • Contract spend reports.
  • Undertake all required administration as necessary.

People Management

  • Select, assign, lead and manage people.
  • Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system.
  • Build and manage relationships with staff members.
  • Manage and support staff development.
  • Develop and manage the implementation of succession plans for key individuals and critical positions.
  • Implement the HDA HR policies and procedures as required.
  • Manage risks and address issues as they arise.

Qualifications & Experience

  • Relevant degree or equivalent in SCM or similar.
  • Public sector procurement experience is essential.
  • Experience in Capital Projects and Contract Management.
  • Computer literate.
  • Minimum 7 years public procurement experience.
  • CIPS Registration.
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