Compliance Officer

4 weeks ago


Johannesburg, Gauteng, South Africa Aspen Pharma Group Full time
Job title : Compliance Officer (JHB North)Job Location : Gauteng, JohannesburgDeadline : March 17, 2025Quick Recommended Links
  • Jobs by Location
  • Job by industries

OBJECTIVE OF ROLE

  • The role is responsible to support the Company Code Compliance Officer to ensure compliance of Pharmacare Limited and its employees with the rules and regulations of the South African Code of Marketing Practice for Health Products Code and Guideline, the quality requirements of the Medicines and Related Substances Act, 101 of 1965 as amended, the Aspen Group Code of Marketing Practice, Third-Party Alliance Partner Marketing Compliance requirements, and various other acts and guidelines applicable. 
  • To provide operational and administrative support to the CCCO and employees of Pharmacare Limited, in applying and maintaining compliance, including the systems to record, manage and monitor compliance, and to facilitate training on compliance requirements, including the Code and other relevant policies, procedures, regulations and guidelines. 

KEY RESPONSIBILITIES OF ROLE

  • Support CCCO in implementing an effective compliance program to Aspen employees in accordance with the Marketing Code and compliance legislation applicable to the pharmaceutical industry, for Aspen and Third-Party Alliance Partners' products.
  • Serve as a trusted partner for the Commercial, Sales and Marketing employees, ensuring the Company culture of compliance is embedded into day-to-day business.
  • Support with compliance monitoring on activities as aligned with CCCO to ensure we do not breach the policies, contracts, or legislation.

Database maintenance

  • Assist CCCO with Compliance Activities for Established Third-Party Alliance Partners
  • Support in the coordination of regular Third-Party Alliance meetings, record meeting minutes and follow-up on meeting action steps
  • Assist with various requests from 3rd parties on compliance queries and contracts.

Compliance monitoring and reporting

  • Align with CCCO on potential or identified deviations to ensure risk mitigation and CAPA is raised.

Rep Assist system

  • Support CCCO to draw up and maintain guidance documents for the use of and/or training on Rep Assist where required.
  • Support CCCO and IT with System maintenance / updates / changes, in line with Code or when ways of working are updated.
  • Support CCCO with user updates or user support, where needed.
  • Assisting users with advice on the program in line with the code

Database Management.

  • Support with Teams Channel maintenance,
  • CCCO portal maintenance,
  • MCA: Maintain monthly keep relevant and current,
  • Rep Assist: Maintain monthly, Certificates:
  • Maintain monthly and MCA trackers:
  • Maintain monthly – send out reminders and logon details.

Customer Service

  • Serve as a trusted partner for the Commercial, Sales and Marketing employees, ensuring the Company culture of compliance is embedded into day-to-day business.
  • Assist the Sales, Marketing and Medical teams with uploads, templates, checklists, queries and any other support, as required, in order to ensure compliance with the Code and relevant policies. Procedures and guidelines.
  • Respond to queries in 24 hours and resolve them within 72 hours where possible.

Training

  • Draw up and maintain guidelines for training.
  • Support with training of staff on applicable with SOPs, Rep Assist system, Expense process, Marketing Code/s to ensure that everyone follows Ethical and compliant marketing practices.
  • Ensure and maintain MCA code certification training for all Sales and Marketing staff and relevant support staff
  • MCA Website Maintenance; Aspen Representative Sales, Marketing and in scope Commercial employees
  • Loading of profiles
  • Updating profiles
  • Maintenance of database
  • Setting exams for users
  • Password reset / logon emails.
  • Downloading reports and act as required
  • Reminders sent to users to renew MCA certifications.
  • Helping users to navigate the website
  • Reporting errors to MCA found on website.
  • Maintenance of unit licenses to ensure we have enough units to cover examination requirements.

Report and Monitoring

  • Support CCCO with Reporting and Monitoring on;
  • Periodic reports for Third-Party Alliance Partners as stipulated in the relevant agreement.
  • Monthly report to CCCO, Responsible Pharmacist and AGI
  • RSM and Manager reports as required.
  • Monthly MCA report for license renewals
  • Rep Assist database report for integrity and check on profile changes.
  • Quarterly monitoring on all activities for Aspen, GSK, Lilly and Amgen

Requirements

EDUCATIONAL REQUIREMENTS

  • Matric / Grade 12
  • Technical qualification(s) related to the pharmaceutical industry is an advantage. 

KNOWLEDGE & EXPERIENCE REQUIREMENTS

  • Minimum of 3 years' experience in the pharmaceutical industry in a Compliance, Marketing or similar Regulatory Affairs or Medical /Compliance role
  • Intimate knowledge and experience of the Marketing Code   Authority Compliance Code
  • Advanced knowledge of the legislation applicable to the pharmaceutical industry in South Africa (including but not limited to the Medicines and Related Substances Act 101 of 1965, as amended)
  • Advanced knowledge of SAHPRA requirements and guidelines
  • Sound knowledge of the pharmaceutical industry 

SOFT SKILLS REQUIREMENTS

  • High level of integrity, ethical values and confidentiality
  • Makes good decisions
  • Customer focus / service orientated and outcome based
  • Initiating action, follow up and time management
  • Positive, diligent and hard worker
  • Ability to prioritise and co-ordinate work
  • Self-motivated
  • Quality orientation
  • Stress tolerance and conflict resolution
  • Problem solving, attention to detail and analytical skill
  • Contribute special expertise
  • Ability to decide, action and assess when to execute
  • Methodical implementation skills
  • Planning skills
  • Advanced communication skills 

COMPUTER SKILLS REQUIRED

  • The applicant must be advanced in the various applications (Word, Excel and PowerPoint) within the Microsoft Office bundle.
  • Electronic database management system
  • RepWise
  • Law / Legal  jobs

  • Compliance Officer

    4 weeks ago


    Johannesburg, Gauteng, South Africa Micah Govender Developments Full time

    Role PurposeImplement the compliance strategy aligned to the compliance monitoring plan to assist the MI business in honoring their responsibility to comply with applicable regulatory requirements through directing the compliance function through identification, assessing, managing, monitoring and report on regulatory compliance risks facing the...

  • Compliance Officer

    1 day ago


    Johannesburg, Gauteng, South Africa Nedbank Full time

    Provide advice, guidance, oversight and assurance on the adherence to compliance practices in client facing divisions (1st line) to ensure compliance risks are identified, assessed, managed and reported on for Nedbank. Be a trusted advisor to 1st line but maintain independence of mind as part of 2nd line.Job ResponsibilitiesBuild and maintain relationships...


  • Johannesburg, Gauteng, South Africa Nedbank Full time

    Nedbank is seeking a skilled Compliance Officer to join its Markets business unit. This role will report directly to the Head of Markets Compliance and be responsible for managing compliance risk within the Markets business unit.Key ResponsibilitiesEvaluate and implement effective measures to ensure compliance with applicable laws, regulations, and internal...

  • Compliance Officer

    7 days ago


    Johannesburg, Gauteng, South Africa ACCA Careers Full time

    About UsThe Apex Group is a leading provider of fund administration and middle office solutions, with a strong presence in the global market. We offer a unique opportunity to work with a dynamic and growing business, where you can develop your skills and experience in a challenging and rewarding environment.We are seeking a highly skilled and experienced...


  • Johannesburg, Gauteng, South Africa Rand Mutual - RMA Full time

    Job Overview">Rand Mutual Assurance is a 130-year-old company that values personal and professional development. We are looking for a highly skilled individual to join our team as a Compliance Officer.">Key Responsibilities">Regulatory and Compliance Management: Design and implement a compliance program, ensuring adherence to regulatory and compliance...


  • Johannesburg, Gauteng, South Africa ASSA ABLOY Global Solutions Full time

    Join our dynamic team at Assa Abloy Global Solutions as a Trade Compliance Officer. In this role, you will be responsible for ensuring compliance with international trade regulations and maintaining accurate records of all import and export activities.Key Responsibilities:Ensure compliance with international trade regulations, including reviewing shipping...


  • Johannesburg, Gauteng, South Africa Complement Recruitment Full time

    Financial Compliance Officer (Chartered Accountant) Johannesburg Salary: R70-85K Per Month Purpose of Position: Complement Recruitment are recruiting for an experienced Financial Compliance Officer, Chartered Accountant to join our clients finance team based in Woodmead, Johannesburg, Gauteng. The FCO will be reporting to the Senior Financial...


  • Johannesburg, Gauteng, South Africa Complement Recruitment Full time

    Financial Compliance Officer (Chartered Accountant) Johannesburg Salary: R70-85K Per MonthPurpose of Position:Complement Recruitment are recruiting for an experienced Financial Compliance Officer, Chartered Accountant to join our clients finance team based in Woodmead, Johannesburg, Gauteng. The FCO will be reporting to the Senior Financial Officer, of...


  • Johannesburg, Gauteng, South Africa Complement Recruitment Full time

    Financial Compliance Officer (Chartered Accountant) Johannesburg Salary: R70-85K Per MonthPurpose of Position:Complement Recruitment are recruiting for an experienced Financial Compliance Officer, Chartered Accountant to join our clients finance team based in Woodmead, Johannesburg, Gauteng. The FCO will be reporting to the Senior Financial Officer, of...


  • Johannesburg, Gauteng, South Africa H And S Labour Brokers Full time

    Company OverviewH And S Labour Brokers is seeking a qualified individual to fill the position of Risk and Compliance Officer. The ideal candidate will have a strong background in risk management and compliance.Job DescriptionProvide effective control and monitoring of all risk management activities.Foster a culture of compliance and governance.Key...


  • Johannesburg, Gauteng, South Africa TransUnion Full time

    About the RoleAs a Corporate Compliance Officer at TransUnion, you will provide group-wide accurate, expert, specialist, relevant, quality regulatory compliance advice, compliance review and assessment services for all TU Africa regions.Assist Management in executing applicable regulatory requirements by identifying them and making them aware of their...


  • Johannesburg, Gauteng, South Africa Curiska Full time

    Hiring: Compliance AdministratorLocation: RosebankDepartment: Legal and ComplianceJob Summary:This position is ideal for a recent graduate who has completed their articles or is a newly admitted attorney, with a strong interest in compliance. The Compliance Administrator will support the team in ensuring that the company adheres to all regulatory...


  • Johannesburg, Gauteng, South Africa Curiska Full time

    Hiring: Compliance AdministratorLocation: RosebankDepartment: Legal and ComplianceJob Summary:This position is ideal for a recent graduate who has completed their articles or is a newly admitted attorney, with a strong interest in compliance. The Compliance Administrator will support the team in ensuring that the company adheres to all regulatory...


  • Johannesburg, Gauteng, South Africa Curiska Full time

    Hiring: Compliance Administrator Location: Rosebank Department: Legal and Compliance Job Summary: This position is ideal for a recent graduate who has completed their articles or is a newly admitted attorney, with a strong interest in compliance. The Compliance Administrator will support the team in ensuring that the company adheres to all regulatory...


  • Johannesburg, Gauteng, South Africa Southern African Music Right Organisation Full time

    Role OverviewWe are looking for a highly motivated Contract and Compliance Officer to join our team. The successful candidate will be responsible for managing contracts, ensuring compliance with regulatory requirements, and maintaining accurate records.Key Responsibilities:Manage contracts, including negotiation, drafting, and vetting.Conduct compliance...


  • Johannesburg, Gauteng, South Africa Ananzi Full time

    Ananzi is seeking a highly skilled Regulatory Compliance Officer to join our team in Gauteng. As an EHS Coordinator, you will be responsible for ensuring compliance with regulatory requirements, developing and implementing policies and procedures, and providing guidance and support to employees.The successful candidate will have a strong background in...


  • Johannesburg, Gauteng, South Africa Callforce Direct Full time

    At Callforce Direct, we are seeking a highly skilled KYC Compliance Officer to join our team.About the RoleThe KYC Compliance Officer will be responsible for ensuring that all client onboarding, due diligence, and ongoing monitoring processes align with regulatory requirements and internal policies. This role involves verifying customer identities, assessing...


  • Johannesburg, Gauteng, South Africa Nedbank Full time

    To assist the Head of Markets Compliance with the management of compliance risk within the Markets business unit by ensuring compliance with applicable laws, Rules and Directives regulations, internal policies, and procedures, including, but limited to, the following key responsibilities.Job ResponsibilitiesEnsuring that the relevant Markets desk(s)...


  • Johannesburg, Gauteng, South Africa Human Accent Full time

    Job title : 2x Compliance Officers (Cleaning) – GautengJob Location : Gauteng, JohannesburgDeadline : April 18, 2025Quick Recommended LinksJobs by Location Job by industries About the RoleOur client is looking for a Compliance Officer (Cleaning) to join the Operations team in Bellville - Western Cape. Reporting to the Key Accounts Manager, the successful...


  • Johannesburg, Gauteng, South Africa Standard Bank of South Africa Limited Full time

    Job ProfileAbout UsStandard Bank of South Africa Limited is a leading financial services provider in South Africa. We are committed to upholding the highest standards of ethics and integrity in all our business dealings.Job PurposeWe are seeking a Risk and Compliance Officer to join our team. The successful candidate will be responsible for establishing and...