CONTRACT MANAGER

MINIMUM REQUIREMENTS Degree or Diploma in Road Transport/Logistics/Warehousing/ Degree in Management with financial electives5-7 years experience in a Logistics and Supply Chain management environment and Warehousing Distribution5 Years PLUS for the most complex task (strategic planning focuses on the next year's activities)Knowledge of Logistics and Supply Chain Management and Warehousing ManagementExperience in ad-hoc / open market logistics/WarehousingKnowledge of fuel managementKnowledge of equipment maintenance management, Yellow Equipment, MHE, VehiclesKnowledge of general expense management / budgetingManagement and communication skillsSound knowledge of policies and procedures in supply chain and logistics managementHuman resources management skillsKnowledge of Company Disciplinary and Grievance proceduresKnowledge of recruitment and disciplinary proceduresRelevant written and verbal contracts / service level agreementsNational Bargaining Council Agreements (Road Freight)Presentations aligned to Contracted KPIs and internal TargetsOperations need to be managed 365/24/7 DUTIES & RESPONSIBILITIES Effective management of operational processes and contracts/serviceDevelop and maintain procedures which relate to day to day operational requirements.Ensure Operations clear production lines to receiving into the warehouseWorking on the WMS (Warehouse Management System) & TMS (Transport Management System) (in-house) JDE experience an advantageQuality ControlInventory Management, with thorough understanding of FIFI (First in First Out)Ensure proper routing of deliveries and scheduling of vehicles to achieve delivery targets as per customer requirements.Vehicle/MHE downtime is monitored, controlled and kept to a minimumVehicle, driver and cargo securityOptimal usage of fuelNo unnecessary route deviation & Planned returns to PlantEnsure adherence to procedures pertaining toLoading and offloading procedures (as per client requirements)Safety and security standardsOptimal allocations of vehicles and staffTimeous vehicle inspectionIdentify, implement and maintain site/ depot specific requirements as per legislation, policy and customer requirementsTyre management systemEFFECTIVE CUSTOMER RELATIONSHIP MANAGEMENTUndertake effective client relationship managementWeekly/Monthly KPI reporting presentations in Power BIIncluding client entertainment when necessaryAudit the quality of service provided through personal interaction with the customer on an ongoing basis and timeous corrective action is taken when requiredMonitoring and measuring service levels to achieve Highest Standards of Excellence to the clientMANAGEMENT OF FINANCIAL AND ADMINISTRATION REQUIREMENTSMonitor and Manage costsUndertake accurate and timeous forecastingScreen all suppliers by comparing costs, quality products and BEEAuthorize and submit cash book payments so that the costs are correctly allocatedReport weekly on projects contract revenue, kilometres and profitsMonitor and reconcileDaily kilometres travelledMonitoring fuelReport on performance of the contact on a monthly basisManage and control all assets that are acquired and disposed of according to the relevant procedure and ensure accurate recording MANAGEMENT OF SAFETY, HEALTH, ENVIRONMENT AND QUALITYManage housekeeping, safety and quality by ensuring that all housekeeping audits are conducted regularly, and that corrective action is taken if required. This includesCondition of the vehicles & MHEAppearance of ALL staff in site specific PPE at ALL timesAppearance of offices & EquipmentManage accidence and insuranceEnsure accident report keeping system is maintainedSafety and security orientationImplement and manage an effective SHEQ system addressing all safety risksEffective management of human resources EFFECTIVE PERFORMANCE MANAGEMENTDevelop performance standardsMeasure performance accordingly for each positionConduct Performance Reviews and evaluate performance on a regular basisCoach and provide feedback on possible areas that can be developed or rectifiedCorrect performance when required and discuss problem areas and discuss possible actions that can be undertakenEnsure effective record keeping by maintaining personal files for all subordinatesDevelop a Workplace Skills Plan by assessing the development and training required by subordinatesUndertake purposeful recruitment as per operational requirements in line with Recruitment ProceduresEnsure that planned progress is made in terms of the Employment Equity PlanMonitor employees remuneration and benefits and compare the monthly staff costs with budgeted allocationsGrievanceHuman resources report monthly