Manager: Project Support For Vision 2040

4 weeks ago

Pretoria, Gauteng, South Africa South African National Parks Full time
Job title : Manager: Project Support For Vision 2040Job Location : Gauteng, PretoriaDeadline : March 24, 2025Quick Recommended Links
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Requirements

  • Be in possession of a Bachelor's Degree/National Diploma in business or public administration (a post-graduate degree will be an added advantage).
  • Should have 5 years experience in administrative/secretarial support to Executive Management of high-level committees or high-level organisational committees.
  • A proven track record of working in a conservation and/or Tourism environment will be an added advantage.
  • Experience in drafting minutes and reports.
  • Working experience in manual and electronic filing systems.
  • Understanding of regulatory frameworks i.e. PFMA. Treasury regulations, SANParks policies and procedures.
  • Knowledge of administrative office procedures and systems.
  • Thorough knowledge of principles and processes for providing customer service
  • Critical thinking skills
  • Conflict management skills.
  • Ability to maintain confidentiality.
  • Planning and organising skills.
  • Presentation, and computer literacy skills.
  • Communication and listening skills.
  • Financial management skills
  • High level of accuracy and attention to detail.
  • Coordination skills.
  • Good interpersonal and analytical skills.
  • Ability to work independently and under pressure.

Responsibilities

  • Develop annual meeting schedule /calendar for the Vision 2040 governance structures at all levels
  • Provide secretariat services for governance structures relating to the implementation of Vision 2040.
  • Compile meeting packs for the governance structures and documents for relevant meetings.
  • Develop and implement a system to track decisions arising from meetings of relevant governance structures.
  • Provide effective end-to-end administration for the relevant governance structures.
  • Provide administrative support to the Vision 2040 Project Lead and Project Manager.
  • Coordinate logistics and travel arrangements for the Vision 2040 meetings, work sessions, briefings, site visits, and other events relating to Vision 2040 implementation.
  • Manage the logistics for stakeholder engagement meetings for Vision 2040 implementation.
  • Arrange meetings and related events for the Project Delivery Unit.
  • Coordinate the administrative operations and workflows, including composing a variety of reports, correspondence, presentations, guidelines, or related material.
  • Respond to queries and provide relevant information.
  • Ensure proper filing of all meeting documentation.
  • Perform financial, procurement, and other office administrative functions.
  • Maintain registers and meeting records.
  • Compile and translate data and information in order to provide and communicate information for decision-making and reporting.
  • Monitor budgets and reconcile expenses.
  • Coordinate maintenance requirements relevant to the work environment.
  • Oversee the preparation and management of information flow, including proactive liaison with senior management in delivering this strategic support function.
  • Perform other related ad hoc tasks.
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