Creditors & Cashbook Clerk - Ottery, Cape Town

4 weeks ago

Cape Town, South Africa The Talent Room Full time

Our client based in Ottery, Cape Town is looking for a Creditors & Cashbook Clerk. This will be a contract position with the possibility of becoming permanent. 

Cashbook Responsibilities:

  • Capture and Allocate Creditors Payments: Accurately record and allocate payments received from creditors based on remittance information.
  • Allocate Incoming Funds in Syspro: Utilise accounting software (e.g., Syspro) to allocate and categorise incoming funds accurately.
  • Allocate Incoming Funds to the Bank: Ensure that all incoming funds are appropriately assigned to the correct bank accounts.
  • Load Foreign Payments: Input and process foreign payments in the banking system, adhering to all necessary documentation requirements.
  • Load Investec Payments: Manage the loading and processing of payments involving Investec accounts.
  • Daily Bank Balance Email: Generate and send daily email notifications regarding the current bank balances.
  • Save Bank Statements: Maintain a systematic record of bank statements, ensuring they are securely saved and organised.
  • Other Bank Accounts Processing: Handle transactions and financial activities related to additional bank accounts as needed.

Cashbook Responsibilities:

Supplier Onboarding:
• Collaborate with the supplier management team to onboard new suppliers.
• Collect all necessary supplier information, verify their credentials, and set up their details in the accounting system.
Invoice Processing:
• Receive and review invoices from suppliers.
• Accurately process and record invoices in the accounting system.
• Verify the accuracy and validity of invoices, checking for discrepancies and resolving any issues with suppliers before payment.
Payment Processing:
• Schedule payments to suppliers according to agreed-upon payment terms.
• Load electronic payments
• Ensure timely and accurate payments to suppliers to maintain good relationships.
Supplier Communication:
• Serve as a point of contact for supplier inquiries related to payment status, remittance details, and any other accounts payable matters.
• Address any payment
• inquiries or issues raised by suppliers.
Reporting:
• Prepare regular reports on accounts payable status, outstanding payments, and payables ageing for management review.
Supplier Reconciliation:
• Reconcile supplier statements with company records to ensure accuracy.
• Investigate and resolve discrepancies between records.
Record Keeping:
• Maintain accurate and up-to-date records of all accounts payable transactions.
• Ensure proper documentation for audit and financial reporting purposes.
Supplier Management:
• Manage relationships with suppliers
• Address any inquiries or issues related to payments and invoices.

Requirements:

  • Stock experience with stock.
  • Syspro experience is required.
  • Must have experience with foreign payments.
  •  Matric (NQF level 4) or equivalent qualification.
  • 3-5 years of creditor experience in a manufacturing environment.
  • Ability to handle multiple tasks and prioritise effectively.
  • Works well under pressure to meet deadlines.
  • Demonstrates high integrity and maintains confidentiality with sensitive payroll and financial information.
  • Strong planning and organizing abilities to manage creditors' tasks efficiently.
  • Basic accounting knowledge and experience in performing reconciliations.
  • Meticulous attention to detail to ensure the accuracy of creditors' data.
  • Comfortable working with various software systems and processes.
  • Takes ownership of responsibilities and delivers accurate results.
  • Confident in expressing ideas and opinions constructively.
  • Driven to achieve targets and meet objectives.
  • Works collaboratively as part of a team to achieve common goals.
  • Demonstrates strong problem-solving skills and makes informed decisions.
  • Excellent oral and written communication skills to interact effectively with colleagues, suppliers, and other stakeholders.

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