Debtors Controller/Office Manager

Found in: Talent ZA 2A C2 - 3 weeks ago

Cape Town, South Africa Time Personnel Full time
REQUIREMENTS
  • Grade 12, Basic accounting Diploma advantageous
  • Proficient in Excel (v-lookups/H-lookups/formulas) word/outlook
  • Experience with Xero an advantage.
  • Bilingual (English speak / Afrikaans understand)
  • Presentable with outgoing well-spoken, confident & friendly communication skills
  • Excellent financial acumen with accounts
  • Own transport essential
  • Ability to take on responsibilities, use initiative and work well in a team & independently

DUTIES
  • Reporting to the Director and Financial Manager
  • Tracking of Servicing invoicing for both Cape Town and Durban branches
  • Reconciliation of all closed services per month invoiced.
  • Follow up on outstanding accounts
  • Create proforma invoices and track deposits (request deposits)
  • Final Invoice send to customer upon finalisation of job
  • Job Costing Installations
  • Ensure job costings accurate and complete for the month (Dbn/Cpt/Jhb)
  • Cost of Sales report (monthly) Services/Spares (Cpt/Dbn/Jhb)
  • Certificates (SASA/SAGA/AASA annual) to client upon completion of job and receipt of final payment
  • Assist with insurance Claims (Dbn/Cpt/Jhb)
  • Trade manage WIP/check proformas converted correctly to invoices distributed to client
  • Manage rental agreements
  • Xero process invoice/credit notes daily - allocation of receipt from/to WIP and daily receipts to closed jobs.
  • Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
  • Build sound relationships with clients, enjoy being the go to person when help is needed
  • Registrations of any new contract fitters that are working on site
  • Record daily hours worked by all employees, complete monthly and weekly schedules
  • Checking of working hours and daily signing in and out
  • Managing sick leave schedules and administration required
  • Managing inhouse database of customer lists
  • Ensure that jobs being worked on are updated daily as to the current fitment status
  • Manage costing compilations for all work requirements
  • Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
  • Manage transport invoices at month end
  • Ensure administration for health and safety compilation is updated and on file when needed
  • Manage the royalties programme
  • For rental units ensure month rental and water and sewerage accounts are issued timeously and payments are received
  • Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban

Salary: R negotiable dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

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