Supply Chain Management: Officer

5 days ago


Pretoria, Gauteng, South Africa Agriseta Full time
Job title : Supply Chain Management: OfficerJob Location : Gauteng, PretoriaDeadline : April 21, 2025Quick Recommended Links
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KEY PERFORMANCE AREA - FUNCTIONAL OUTPUTS / ACTIONS

PROCUREMENT OF GOODS AND SERVICES IN LINE WITH SCM POLICY, TREASURY REGULATIONS, PRACTICE NOTES, CIRCULARS AND INSTRUCTION NOTES

  • Source quotation from tax compliant service providers registered on the CSD in a set turnaround time.
  • Compile RFQ comparative schedules and recommendations for approval
  • Generate purchase orders the distribute them to end users and suppliers.
  • Ensure and confirm compliance with SCM prescripts
  • Verify if the supplier is not listed on the restricted suppliers list at National Treasury
  • Ensure that requisitions are approved according to the Delegation of Authority
  • Update the RFQ register of all procurement below R1million (update the status on requisition) evaluate and prepare recommendation reports to ensure that compliance has been met daily
  • Verify payment on receipt of invoice

BID ADMINISTRATION

  • Ensure that National Treasury Instruction note on enhancing compliance monitoring and improving transparency, and accountability in the Supply Chain Management have been implemented in all procurement processes
  • Assist the end user in compiling fair and equitable terms of references or specifications that are in line with the SCM Policy and Procedures
  • Compile tender documents.
  • Finalising the scoring of each bidder
  • Explaining the scoring process
  • Provide administrative support on all bid committees
  • Prepare the memorandum for BEC and BAC
  • Prepare all appointment letters for BSC, BEC, and BAC (Terms of reference) for each committee member prior to bid committee meetings
  • Ensure members complete the declaration of interest
  • Render secretariat service to bidding committees

CONTRACT MANAGEMENT

  • Prepare SLAs and submit the contracts for vetting prior to the commencement of the contract (attach proof of vetting)
  • Ensure that contracts are signed and witnessed by all parties before the commencement of services

TRAVEL MANAGEMENT

  • Assist all employees and external stakeholders regarding travelling logistics (Ensure that travelling is in line with the National Travel Policy Framework)
  • Book travel through Travel Agencies and send vouchers to the end user prior to travel
  • Resolve all after-hours queries
  • Respond to internal and external queries
  • Make all the necessary travel arrangements on receipt of approved travel requests
  • Communicate any changes and updates with the agency, service provider, and appropriate parties

STOCK CONTROL

  • Manage AgriSETA stores.
  • Safeguard of AgriSETA Inventory (Stationery, Cartridges) and groceries
  • Ensure that stock is replenished (low stock)
  • Responsible for the stock control system for stationery, cleaning materials, and consumables
  • Quarterly stock counts and keep records
  • Monthly signed inventory register must be in place
  • REPORTING Submit reports to SCM: Manager within stipulated timelines
  • AD HOC Any other duties which may be assigned from time to time

INTERNAL AND EXTERNAL CONTRACTS

  • Internal divisions: All divisions within AgriSETA
  • External: Clients of and visitors to AgriSETA.
  • Various service providers.

MINIMUM QUALIFICATIONS AND EXPERIENCE

  • NQF 6 in Supply Chain Management or Logistics or equivalent
  • 3-5 years or more related experience in Supply Chain Management
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