Supply Chain Management: Officer
5 days ago
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KEY PERFORMANCE AREA - FUNCTIONAL OUTPUTS / ACTIONS
PROCUREMENT OF GOODS AND SERVICES IN LINE WITH SCM POLICY, TREASURY REGULATIONS, PRACTICE NOTES, CIRCULARS AND INSTRUCTION NOTES
- Source quotation from tax compliant service providers registered on the CSD in a set turnaround time.
- Compile RFQ comparative schedules and recommendations for approval
- Generate purchase orders the distribute them to end users and suppliers.
- Ensure and confirm compliance with SCM prescripts
- Verify if the supplier is not listed on the restricted suppliers list at National Treasury
- Ensure that requisitions are approved according to the Delegation of Authority
- Update the RFQ register of all procurement below R1million (update the status on requisition) evaluate and prepare recommendation reports to ensure that compliance has been met daily
- Verify payment on receipt of invoice
BID ADMINISTRATION
- Ensure that National Treasury Instruction note on enhancing compliance monitoring and improving transparency, and accountability in the Supply Chain Management have been implemented in all procurement processes
- Assist the end user in compiling fair and equitable terms of references or specifications that are in line with the SCM Policy and Procedures
- Compile tender documents.
- Finalising the scoring of each bidder
- Explaining the scoring process
- Provide administrative support on all bid committees
- Prepare the memorandum for BEC and BAC
- Prepare all appointment letters for BSC, BEC, and BAC (Terms of reference) for each committee member prior to bid committee meetings
- Ensure members complete the declaration of interest
- Render secretariat service to bidding committees
CONTRACT MANAGEMENT
- Prepare SLAs and submit the contracts for vetting prior to the commencement of the contract (attach proof of vetting)
- Ensure that contracts are signed and witnessed by all parties before the commencement of services
TRAVEL MANAGEMENT
- Assist all employees and external stakeholders regarding travelling logistics (Ensure that travelling is in line with the National Travel Policy Framework)
- Book travel through Travel Agencies and send vouchers to the end user prior to travel
- Resolve all after-hours queries
- Respond to internal and external queries
- Make all the necessary travel arrangements on receipt of approved travel requests
- Communicate any changes and updates with the agency, service provider, and appropriate parties
STOCK CONTROL
- Manage AgriSETA stores.
- Safeguard of AgriSETA Inventory (Stationery, Cartridges) and groceries
- Ensure that stock is replenished (low stock)
- Responsible for the stock control system for stationery, cleaning materials, and consumables
- Quarterly stock counts and keep records
- Monthly signed inventory register must be in place
- REPORTING Submit reports to SCM: Manager within stipulated timelines
- AD HOC Any other duties which may be assigned from time to time
INTERNAL AND EXTERNAL CONTRACTS
- Internal divisions: All divisions within AgriSETA
- External: Clients of and visitors to AgriSETA.
- Various service providers.
MINIMUM QUALIFICATIONS AND EXPERIENCE
- NQF 6 in Supply Chain Management or Logistics or equivalent
- 3-5 years or more related experience in Supply Chain Management
- Store Keeping/Procurement jobs
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