Commercial Vehicle Office Manager

5 days ago


Johannesburg, Gauteng, South Africa Select Motor Recruitment Full time
Responsibilities:
Managing Day-to-day operations
  • Overseeing the day-to-day operations to ensure smooth running of the administrative office
Managing staff
  • Managing office staff as well as the Human Resources function of the company. Managing the Performance Appraisal Processes, ensuring line managers and supervisors do quarterly and financial year end Appraisals timeously and collating Final Appraisals. Forms part of the Remuneration Team (Consisting of DP, GM & OM that evaluates staff Performance Appraisals to determine annual salary increases and annual bonuses. Also responsible for ensuring Compliance with the Dealerships Disciplinary Code of Conduct & Grievance Procedure Manual
Ensuring compliance
  • Ensuring that the dealership and complies with the dealerships finance policies, Occupational Health & Safety, Labour legislation, the Groups GR policy
Communicating
  • Communicating with customers, contractors, service providers, and third-party vendors, resolving disputes and escalating to GM or DP where required
Preparing financial statements
  • Oversee the preparation of financial reports and liaise with external auditors for final annual financial statements preparation
Scheduling
  • Scheduling meetings
Ordering supplies
  • Ordering office supplies, monitoring and managing office supplies, office equipment and equipment maintenance
Occupational Health & Safety
Responsible for ensuring compliance with the OH&SA, ensuring the training and certification of:
- Safety Representatives
- Safety Officers
- First Aiders
- Fire Wardens

Maintaining
  • Ensuring that maintenance of dealership assets (company vehicles, office equipment and machines etc.) are maintained according to their service guidelines. Licenses are paid timeously. Routine maintenance to premises to be scheduled as required. Large maintenance issues should be first referred to either the GM or DP
Organizing
  • Organizing filing systems, ensuring that the safekeeping of records and confidentiality are maintained
Tracking systems
  • Tracking systems for bookkeeping, paperwork filing, office supplies, and other office management tasks like keeping personnel files up-to-date and filed. Tracking staff leave (annual, special, medical and maternity)
  • Office managers should have strong organizational skills, time management skills, and the ability to multitask and prioritize. They should also have good verbal communication skills and problem-solving skills
Requirements:
  • Minimum of 3-5 years in same or similar role as Office Manager / HR with experience in a Commercial Motor Industry environment
  • Excellent understanding of automotive trucking industry
  • Commercial Vehicle experience ESSENTIAL


Please note only candidates with the required experience will be contacted and considered. If you are not contacted within 14 days from application, kindly consider your application as unsuccessful.
Applications will only be considered from candidates who meet the specified criteria as per the job spec. If you do not meet the requirements, Select Motor Recruitment reserves the right not to respond to your application.

Applications should be submitted no later than Thursday 20 March 2025.

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