Group Recruitment Officer

Found in: Talent ZA 2A C2 - 2 weeks ago

Gqeberha, South Africa Staff Solutions Recruitment Full time
The Group Recruitment Officer position is required to take ownership of the full recruitment function by ensuring a smooth and efficient recruitment process from start to finish. This will include preparing job descriptions with input from hiring managers, writing and placing adverts, shortlisting candidates, interviewing candidates, managing the offer process, and completing associated administrative tasks.

This position will be required to work closely with the HR Departments within the Group as well as various levels of Management.

Recruitment and Selection Process
  • Obtain briefings from the Hiring Manager regarding requirements for the position.
  • Assist Hiring Managers to ensure Job Descriptions are detailed and professional, in line with Group standards - research Job Description examples, salary scales, etc.
  • Issue Position Advertisement / Job Description to Recruitment Agencies, Social Media Platforms, Printed Media, etc.
  • Collect, review, and screen job applications for basic compliance to position requirements.
  • Provide the Hiring Manager with the most compliant resumes in an orderly manner for consideration, as well as the resumes shortlisted by yourself.
  • Assist the Manager to arrive at a shortlist of candidates for interviews.
  • Coordinate logistics for candidate interviews, including interview setup, room reservations, travel arrangements, and video conferencing setups.
  • Prepare consistent interview questions to determine candidate information, history, and general suitability; Ensure the Manager is prepared with job-specific questions to test skills/knowledge application.
  • Lead interviews from an introductory perspective and ensure proper interview notes/minutes are maintained.
  • Coordinate and manage any practical testing requirements that are required for the position.
  • Arrange for second-round interviews with the applicable Interview panel and coordinate and prepare interview packs for each panelist.
  • Attend to reference checks, qualification verifications, credit / criminal record checks, etc.
  • Communicate outcomes to interviewed candidates.
  • Assist with coordinating obtaining an offer of employment from the HR Department for the successful candidate and arranging the signature thereof.
  • Issue a notification to the applicable support departments (HR, Payroll, IT, etc) advising of the agreed commencement date and position information for preparation.
  • Coordinate with other departments to ensure everything is prepared for a smooth onboarding experience for new employees e.g. office space, e-mail signatures, position announcement etc.
Documentation and Record Keeping
  • Organise and maintain recruitment-related documentation, including resumes, applications, and interview notes.
  • Maintain accurate and up-to-date candidate records in the recruitment database.
  • Ensure compliance with document retention policies.
Communication, Reporting, and Policy Compliance
  • Communicate with recruitment agencies in a structured and professional manner.
  • Communicate with candidates, ensuring a positive and professional experience.
  • Generate regular reports on recruitment activities and metrics for review by the Group HR Manager and Group CEO.
  • Consider the Companys Employment Equity Requirements
  • Report back to the Group HR Manager on placements that are earmarked for Equity Compliance.
  • Ensure Positions are authorized in terms of Group Policies and Mandates.
  • Assist with the development and implementation of Recruitment Strategies and Processes.
  • Conduct Interview training with Managers.
  • Update and/or upgrade interview processes and templates.
Cost & Time Management
  • Work with hiring managers to ensure a smooth, timely, and cost-effective recruitment and selection process.
  • Ensure position salary scales are in line with reasonable remuneration scales for the applicable industry.
  • Negotiate reasonable fee structures with Recruitment Agencies.
HR Administration / Support (Ad Hoc Basis)
During periods of low recruitment needs, the position will be required to assist with ad-hoc HR Matters, such as:
  • Updating staff personnel files manually and electronically where required.
  • Assist with the collation of information packs before discipline interventions.
  • Populating and collating performance review results.
  • Assisting with Employment Equity administration tasks such as minutes of meetings, filing and notice boards, etc.
  • Administration and coordination of learning/development programs.
  • Prepare and maintain training register/matrix. Assist with the collation of data for SETA submissions accurately and efficiently.
  • Assist with preparations of relevant HR documentation where required.

GROUP RECRUITMENT OFFICERBASED PORT ELIZABETH The Group Recruitment Officer position is required to take ownership of the full recruitment function by ensuring a smooth and efficient recruitment process from start to finish. This will include preparing job descriptions with input from hiring managers, writing and placing adverts, shortlisting candidates, interviewing candidates, managing the offer process, and completing associated administrative tasks. This position will be required to work closely with the HR Departments within the Group as well as various levels of Management. Key Responsibilities:

Recruitment and Selection Process
  • Obtain briefings from the Hiring Manager regarding requirements for the position.
  • Assist Hiring Managers to ensure Job Descriptions are detailed and professional, in line with Group standards - research Job Description examples, salary scales, etc.
  • Issue Position Advertisement / Job Description to Recruitment Agencies, Social Media Platforms, Printed Media, etc.
  • Collect, review, and screen job applications for basic compliance to position requirements.
  • Provide the Hiring Manager with the most compliant resumes in an orderly manner for consideration, as well as the resumes shortlisted by yourself.
  • Assist the Manager to arrive at a shortlist of candidates for interviews.
  • Coordinate logistics for candidate interviews, including interview setup, room reservations, travel arrangements, and video conferencing setups.
  • Prepare consistent interview questions to determine candidate information, history, and general suitability; Ensure the Manager is prepared with job-specific questions to test skills/knowledge application.
  • Lead interviews from an introductory perspective and ensure proper interview notes/minutes are maintained.
  • Coordinate and manage any practical testing requirements that are required for the position.
  • Arrange for second-round interviews with the applicable Interview panel and coordinate and prepare interview packs for each panelist.
  • Attend to reference checks, qualification verifications, credit / criminal record checks, etc.
  • Communicate outcomes to interviewed candidates.
  • Assist with coordinating obtaining an offer of employment from the HR Department for the successful candidate and arranging the signature thereof.
  • Issue a notification to the applicable support departments (HR, Payroll, IT, etc.) advising of the agreed commencement date and position information for preparation.
  • Coordinate with other departments to ensure everything is prepared for a smooth onboarding experience for new employees e.g. office space, e-mail signatures, position announcement, etc.

Documentation and Record Keeping
  • Organise and maintain recruitment-related documentation, including resumes, applications, and interview notes.
  • Maintain accurate and up-to-date candidate records in the recruitment database.
  • Ensure compliance with document retention policies.
Communication, Reporting, and Policy Compliance
  • Communicate with recruitment agencies in a structured and professional manner.
  • Communicate with candidates, ensuring a positive and professional experience.
  • Generate regular reports on recruitment activities and metrics for review by the Group HR Manager and Group CEO.
  • Consider the Companys Employment Equity Requirements
  • Report back to the Group HR Manager on placements that are earmarked for Equity Compliance.
  • Ensure Positions are authorized in terms of Group Policies and Mandates
  • Assist with the development and implementation of Recruitment Strategies and Processes.
  • Conduct Interview training with Managers.
  • Update and/or upgrade interview processes and templates.
Cost & Time Management
  • Work with hiring managers to ensure a smooth, timely, and cost-effective recruitment and selection process.
  • Ensure position salary scales are in line with reasonable remuneration scales for the applicable industry.
  • Negotiate reasonable fee structures with Recruitment Agencies.
HR Administration / Support (Ad Hoc Basis)
During periods of low recruitment needs, the position will be required to assist with ad-hoc HR Matters, such as:
  • Updating staff personnel files manually and electronically where required.
  • Assist with the collation of information packs before discipline interventions.
  • Populating and collating performance review results.
  • Assisting with Employment Equity administration tasks such as minutes of meetings, filing and notice boards, etc.
  • Administration and coordination of learning/development programs.
  • Prepare and maintain training register/matrix. Assist with collation of data for SETA submissions accurately and efficiently.
  • Assist with preparations of relevant HR documentation where required.

Experience, Qualifications and Professional Skills:
  • 3-5 years of proven experience in a Recruitment Position, attending to recruitment of senior staff members.
  • Experience as an HR Practitioner or similar role will be highly advantageous.
  • Relevant qualifications will be advantageous.
  • In-debt knowledge of recruitment processes and techniques.
  • Familiar with applicant tracking systems and or other related recruitment tools/portals will be advantageous.
  • Fluent in Microsoft Office with intermediate/advanced level Excel is essential for the preparation of reports and metrics.
  • Excellent communication skills, both written and verbal. Business English is essential.
Personal Attributes:
  • Organized / Systematic: Ability to handle multiple tasks and prioritize effectively.
  • Results: Motivated by achieving and exceeding recruitment targets within reasonable placement timeframes.
  • Communication: Strong verbal and written with clear and concise communication skills
  • Adaptability: Ability to thrive in a dynamic and fast-paced work environment
  • Team Collaboration: Ability to work collaboratively with team members and other departments.
  • Problem-Solving: Strong analytical and problem-solving skills.
  • Confidentiality: Understanding of the importance of handling sensitive information with discretion.
  • Focused work output: Strong attention to detail and accuracy.
  • Time Conscious: Ability to work under time pressure and to organise and manage workload to meet deadlines.

Working Conditions and Requirements:
  • Own a vehicle and valid driver's license essential for traveling within the Port Elizabeth area.
  • This position may require occasional (limited) traveling within RSA for interviews.
  • This is an office-based position with regular working hours.

  • Group Chief Financial Officer

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa Abantu Staffing Solutions Full time

    Job Description:The client has a proud history of growth with a prevailing entrepreneurial culture tempered with a corporate and professional approach. The group works across the fishing, energy, petroleum and gaming industries and is considered agile but structured in terms of deal-making. The company is proudly African and transformative in all respects...

  • Group Chief Executive Officer

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa Abantu Staffing Solutions Full time

    Overall Purpose of the Job:To play a critical leadership role in the provision of direction and vision in the delivery of Company: As the leader for the whole of Company, the Group CEO has the responsibility to drive the strategic direction and external relations for the organisation.Responsible for setting the strategy, vision and objectives for the...

  • Group Credit Manager

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa Staff Solutions Recruitment Full time

    Main Duties/Key Results Areas: Lead and manage the Credit Department and the Sales Admin and Invoicing Department, by providing guidance and direction to team members. Responsible for the reporting, oversight and improvement of the departments. Foster a positive and collaborative team environment, promoting open communication and teamwork. Monitor and...

  • Office Manager

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Short Summary of the purpose of the role:Independently manage, plan, direct and coordinate the administration and support function of the firm to ensure best practices are implemented to streamline internal processes and staff productivity. Direct supervision of administration staff.  Academic Qualifications Required:BCom degree with financial / management...

  • Safety Officer

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Salaried positions exist for a Safety Officer.Applications are invited from suitable persons with the required qualifications and experience.PURPOSE OF THE JOBAdvising and instructing on various SHEE related topics (Safety-Health-Environment-Energy) to establish a safe workplace according to legal standards and foster a culture of attention to SHEE.MINIMUM...

  • IT Intern

    Found in: Talent ZA C2 - 1 week ago

    Gqeberha, South Africa Schaeffler Full time

    Location: Port Elizabeth - ZA005Job Requirement ID: 23934 Schaeffler SA (Pty) Ltd takes the pleasure of inviting Graduates to take part in our 2024 Internship programme. This programme provides an opportunity for newly qualified graduates to gain valuable practical working experience while earning a stipend. Our internship offers you the opportunity to work...

  • Safety Officer

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa Staff Solutions Recruitment Full time

    Educational Qualifications:Grade 12 CertificateNational Diploma in Safety Management (preferable) or equivalent and / or at least SAMTRACOHS Act, ISO, Environmental, Noise & Energy knowledge of requirementsKnowledge of all relevant safety systems and procedures (DIFR, IOD reporting etc.)Experience and Requirements:A minimum of 3 years work-related experience...

  • HSE Officer

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa Company People Motor Industry Recruitment Specialists Full time

    HSE Officer R25000 - R30000 / Port ElizabethOur client is looking for an experienced, qualified HSE Officer, to coordinate and monitor security service provider contract, ensure monthly minutes of meetings are held with the service provider, ensure compliance with the Site Procedure Manual and the companies policies and procedures, and ensure all security...

  • Quality Engineer

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Applicants are invited to apply for the Quality Engineer (Product Safety Representative) position in the Quality Assurance Department (Kariega)Brief description of the positionThe Quality Engineer (Product Safety Representative) will ensure that Group Africa adhere to the legal obligation to ensure product safety to avoid risks where possible, of...

  • Technical Data Analyst

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Applications are invited from suitably qualified & experienced candidates to fill the Technical Data Analyst position in the Logistics Department - Production (Kariega)Duties include:To provide accurate bills of materials (BOMs) for series and pre-series parts to internal and external supply chain partners for the production of vehicles and/or components...

  • Financial Aid Officer

    Found in: Adzuna ZA B C2 - 2 weeks ago

    Gqeberha, South Africa Adzuna ZA B C2 Full time

    CORE PURPOSE OF JOBTo administer bursaries on behalf of Donors, communicating with students regarding bursary allocation and donor requests, and reporting to donors on the funding administered.KEYPERFORMANCEAREASAdministering funds from Internal and External Bursary donorsRepresentation on relevant university committees and interest groups (Orientation,...

  • Electrical Engineer/Technologist/Technician

    Found in: Talent ZA C2 - 5 days ago

    Gqeberha, South Africa Lukhozi Full time

    Lukhozi Consulting Engineers is recruiting a Registered Electrical Engineer, Technologist or Technician for their office in Port Elizabeth or East London.• Conducting scoping and condition assessments and reporting. • Management of the planning, design, and construction projects from inception to completion for building services projects. • Preparation...

  • Financial Aid Officer

    Found in: Talent ZA C2 - 2 weeks ago

    Gqeberha, South Africa NMU Full time

    CORE PURPOSE OF JOBTo administer bursaries on behalf of Donors, communicating with students regarding bursary allocation and donor requests, and reporting to donors on the funding administered.KEYPERFORMANCEAREASAdministering funds from Internal and External Bursary donorsRepresentation on relevant university committees and interest groups (Orientation,...

  • Product Engineer

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Production EngineerApplications are invited from suitably qualified & experienced employees to fill the above vacancy in the Production Department.Duties include:Evaluating and commenting on the impact of Engineering Changes in AVON/Keymono.Represent Production in FFK, FMC, variant reduction and Group Buildability Forums where product changes, buildability...

  • Health and Safety Officer

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa Headhunters Full time

    Requirements:At least three years experience within the Health and Safety field.Health and Safety related qualification.Valid drivers license and own transport.Ability to present training to groups of employees.Computer literate.Problem Solving abilities.Strong administrative skills.Investigate incidents using root cause analysis tools and compile incident...

  • Occupational Therapist

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    An occupational therapist (OT) working in a mental health environment has a crucial role in helping individuals with mental health conditions achieve their maximum potential in daily living and community participation.Day to day responsibilities will include assessments, group therapy sessions, individual sessions where indicated and patient meetings....

  • Electrical Engineer/Technologist/Technician

    Found in: Talent ZA C2 - 5 days ago

    Gqeberha, South Africa Lukhozi Full time

    Job DescriptionLukhozi Consulting Engineers is recruiting a Registered Electrical Engineer, Technologist or Technician for their office in Port Elizabeth or East London.• Conducting scoping and condition assessments and reporting. • Management of the planning, design, and construction projects from inception to completion for building services projects....

  • Store Financial Manager

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa Staff Solutions Recruitment Full time

    Job Purpose:To manage all financial transactional aspects of the business unit and achieve agreed budgeted and Strategic objectives. Key Performance Areas:Financial Control and Reporting:Daily, weekly and monthly reporting to head office;Weekly review of payroll reports prior to submission to head office;Meeting all deadlines as set out by head office;...

  • Financial Manger based in Port Elizabeth

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa Bambanani Recruitment Full time

    FINANCIAL MANAGERPERMANENT POSITION BASED IN PE / Eastern Cape Person ideally should reside in the Port Elizabeth areaPosition based within the Food Retail and Wholesale SectorIdeally the person is required to have worked as a Financial Manager within the Food Retail / FMCG Environment SectorSalary R 50 000.00 to R 55 000.00 ctc - Depending on experience...

  • Legal Secretary

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Gqeberha, South Africa On Line Personnel Full time

    Job Position: Legal SecretaryRef: 4668Location: PE / GqeberhaSalary: R15 000 to R30 000 per month commensurate with qualification and experience Hours: 8 AM to 4.30 PM weekdaysOn occasion, may be required to work overtime after hours or on weekendsStarting date: 2nd May 2024Email your updated CV to recruit@onlinepersonnel.co.zaQualifications /...