FA Specialist(Stores)
2 months ago
Polokwane, Limpopo, South Africa
Samancor Chrome
Full time
Job title : FA Specialist(Stores) (Steelpoort)Job Location : Limpopo, Polokwane
Deadline : August 10, 2024
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PURPOSE OF THE JOB
To control and optimise the stores and to continuously improve current practices, methods, equipment and processes in a safe manner, in order to provide the required service levels and reduce costs to the company
SAFETY, HEALTH, ENVIRONMENT, RISK, QUALITY
- Manage SHERQC compliance within the Process through effective use of the Toolbox
- Identify and assess level of issue-based risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
- Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
- Manage SHEQ compliance within the Process through effective use of the Toolbox
- Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status
- Adhere to all related SOP's, PTO's and CTO's as per Training Matrix per position, SHEQ and company standards
- Align stores processes to ISO45001 standards and requirements and maintain a body of evidence required for ISO certification requirements
CUSTOMERS
- Manage relationships with key stakeholders and ensure Customer Satisfaction
- Monitor customer satisfaction through a monthly Service Level Agreement review
- Interact with customers and familiarise yourself with operational concerns and any inherent peculiarities
- Attend key maintenance forum meetings
- Provide customer service and ensure customer satisfaction and competitive practice by generating insightful reports
- Conduct Customer Satisfaction Surveys and Investigate instances of material non-conformances
BUSINESS PROCESS
People:
- Supervise the Team
- Ensure an enabling climate/culture
- Maintain labour stability by minimising labour turnover
- Labour complement in line with budget to Achieve HDSA/Female targets for the Section
- Ensure IDP's are implemented
- Conduct career discussions and implement actions with all identified talent (quarterly)
- Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
- Coach and counsel people to ensure improved performance levels
- Conduct recruitment interviews
- Monitor training requirements and adherence per LMS
Inventory Control:
- Manage the Inventory Control processes:
- Materials Management
- Ordering
- Receiving
- Issuing
- Create and process requisitions
- Create daily stock requisitions utilizing the MRP (Material Requirements Planning) system
- Stock counting procedures
Computer Systems:
- Oversee the Stores Computer Systems
Critical Items:
- Manage Critical Items (ABC Analysis) – classification and ensure no-out of stocks.
- Maintain and management material master data and creation of new materials
- Manage Obsolete stocks, write off processes and tender process to sell scrapped stocks
- Manage and complete monthly diesel reconciliations.
- Investigate diesel reconciliation differences.
Repairable Stock Items:
- Manage repairable stock items.
- Identify rotable spares.
- Investigate abnormal reservations.
Rotable Stock Items:
- Manage rotable process in line with company procedure and standards.
- Identify rotable spares and any potential warranty claims.
- Investigate abnormal reservations.
SOP's:
- Review, update and develop SOP's
General
- Lead the Stores team to provide an efficient warehousing service, ensuring un-interrupted plant operations.
- Maintain and improve stores procedures and controls with the integrated use of SAP
- Optimise stock holding to improve working capital and to facilitate effective maintenance
- Optimise rotable stock items and related quality and repair warrantees
- Perform Time and Attendance verifications for the stores department
- Develop key reports to monitor departmental and site wide objectives relating to the stores function on site.
- Engage with procurement in delivering service to the stores
GROWTH
- Manage Continuous Improvement through Operational Excellence
- Align changing requirements through continuous improvement
SHAREHOLDER VALUE
- Monitor and control Stores costs
MINIMUM QUALIFICATION AND EXPERIENCE:
- Degree or National Diploma
- 4 years relevant experience
- 1-year Supervisory experience in a similar environment will be advantageous
- Knowledge of SAP and COUPA
- Computer Literacy
BEHAVIOURAL COMPETENCIES:
- Safety Leadership
- Innovation
- Planning, Organising and Control
- Results Orientation
- Problem Solving and Decision Making
- Relating and Networking
- Change Leadership
- Business and Financial Acumen
- Adhering to Values
SELECTION PROCEDURE
- Panel Interviews
- Assessments
APPLICATIONS CLOSE: 18 July 2024
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