Admin Assistant

Requirements:

Proficiency in both English and Afrikaans

Experience in administrative roles with strong organizational skills

Ability to work with NHM (Notarial & Holograph) documents

Accurate record-keeping skills with a keen eye for detail

Foresight in anticipating needs and proactively addressing them

Trustworthy and able to handle confidential information with discretion

Familiarity with financial processes and reconciliation

Duties:

Reconcile creditors when necessary and follow up on supplier queries and discrepancies

File proof of payments to remittance advices in the "To-pay" files

Update credit card slips spreadsheet and obtain sign-off

Scan receipts and slips for record-keeping purposes

Capture expenses and receipts on Excel for petty cash management

Distribute money when needed and manage the petty cash box

Manage the company debit card

Check exchange rates and book exchange rates as required for exports

Send documents to foreign exchange supplier (Kuda) and verify their accuracy

Provide supporting documents for payment and proof of payment to the foreign exchange supplier (Kuda)

Send payment advice to suppliers

Monitor stock levels on a daily basis and ensure accurate reflection through intercompany journals and invoices

Generate and provide daily, weekly, and monthly stock reports to management

Provide assistance in stores when required and track stock levels on customer portals

Handle general PA duties as needed

Manage Seta communications, registrations, and inquiries into new opportunities

Assist with SAHPRA applications, renewals, and licenses

Coordinate birthdays, anniversaries, and special occasions

Manage shopping lists and procurement as necessary