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Project Administrator

3 months ago

Durban, KwaZulu-Natal, South Africa One Stop HR Solutions Full time
A well established electrical company based in Durban is looking for a Project Administrator to join their team.

Responsibilities and duties

Manage project and job costing administration and invoicing against project

  • Maintain integrity of project documentation and job costing on
  • Ensure all documentation is maintained and updated in accordance with SOPs
  • Ensure comprehensive BOQ delivered by design team
  • Support PM in developing project cash flows
  • Work with PM to manage overall project costing and profitability
  • Communicate cost variance proactively to the PM
  • Invoice as per job cards to ensure milestone payments are met

Managing resources and purchasing of materials for projects

  • Sourcing equipment and materials as per BOQ and in line with Project timings
  • Work with procurement on stock items required from Projects
  • Negotiating pricing with relevant suppliers
  • Ensure timeous receipt and despatching of materials
  • Ensure the purchasing and sourcing of equipment/project requirements are done in the most cost effective way whilst meeting schedule requirements
  • Manage resource register in line with project requirements
  • Manage the procurement, payment, delivery and documentation around all materials and labour for the Project.

Proactively manage project risk and quality throughout the project

  • Ensure Safety files are prepared on time and in full for PM and customer sign off
  • Ensure all safety inductions and documentation is supplied by the companies contractors for on site requirements

Support technical in pricing proposals

  • Support with pricing on materials for BOQ's
  • Maintain contractor rates on approved contractor list

Coordinate service department

  • Liaise with clients regarding servicing schedules and needs
  • Coordinate internal site crew scheduling and time sheets

Ability to commute/relocate:

  • Durban, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (required)

Education:

  • Diploma (required)

Experience:

Project Administration: 4 years (required)

Application Deadline: 2023/07/09