Admin Controller

2 weeks ago

South Africa University Of Fort Hare Full time

The Administration controller will be responsible to perform clerical information processing tasks and activities associated with the update and maintenance of Store Operations records and registers in Vryburg.

The Administration controller will also need to attend to general office applications with respect to the provision of routine procedural information.



MINIMUM REQUIREMENTS:
Matric Certificate.
NQF 5 Certificate in Retail/Business Administration.

Computer Literate:
Word and Excel.

2 – 5 years in relevant sales / cashier environment

MINIMUM REQUIREMENTS:
Matric Certificate.
NQF 5 Certificate in Retail/Business Administration.

Computer Literate:
Word and Excel.2 – 5 years in relevant sales / cashier environmentCOMPETENCIES Analytical ThinkingFinancial ManagementCustomer Insight & FocusDecision makingAttention to DetailProblem SolvingPlanning and OrganizingUNDERTAKING
Criminal / Credit CheckQualification verificationComputer and Psychometric assessments where requiredFirst Aid / Firefighting trainingKEY RESPONSIBILITIES:

  • Cash

Ensure that the banking is done daily in conjunction with the Store Manager as per the banking proceduresEnsure all cash ups balance with the bankingThe drop safe must be always locked and the key kept by the Admin Controller.

Cash float must be checked and all spare keys for the floats must be kept at a safe place sealed in packets in the safe.

Cash floats must always balance, and the Admin Controller must take full responsibility for the safeWhen cash ups are done, ensure that the cashiers balance.

If there are shortages or over banking, this needs to be investigated and relevant corrective action taken

  • Administration
Control the standard of Administration and Procedures in the Store and enforce the relevant disciplines to maintain these standards Prepare requisitions to replenish stockEnsure daily morning file is done as per the filing procedures

All filing duties are:

Cash Control File, Petty Cash File, Stock Control File 1, Stock Control File 2, Personnel File & Internal Request file.

Make sure all slips are signed with the necessary signature/s including over-rides, voids, and refunds, till open and so on.

Ensure that reports are up to date. To be addressed on a daily basis. Start of Day Reports.
Authorizing all transactions – 5A level.
Lay-byes are the responsibility of the Admin Controller and the Cashiers. These must be checked, and spot checks must be done.

Admin Controller to make sure all RTS is done on a regular basisSpot checks on Cashiers to be conductedControlling of the change daily.

General filing of memos and correspondenceData capturing of stock received and sent from branch.

  • Housekeeping
Maintain cleanliness in back office.
Maintain cleanliness at the Cash Desk area and return merchandise to the floor

  • Security / Risk
Manage the security of the back office and front cash desk.

Ensure tags are secured in the store if not attached to merchandiseEnsuring that Health & Safety standards are metPrevent shrinkage by ensuring all company processes and procedures are implemented5.

Customer ServicesTrain staff in customer service at the cash deskAssist customers with enquiries and complaintsApply Customer Service principles in a friendly and enthusiastic manner dailyContinuously satisfy customer needs and attract clientele6.

People Management

Manage performance and development of cash desk staffEnsure that all procedures and policies are being followed and enforce disciplinary action when necessaryManage time and attendance of staffPlease mail c.v.

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Salary R R #J-18808-Ljbffr

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