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Receptionist/administrator
2 weeks ago
REPORTING TO:
Financial Manager
DIESEL MONITOR AND TRACKING
- Fridays_:
Excessive idling (Ctrack): Vermeers, Trucks & Cats. +/- 1 hour
Report to management.
- Daily_:
Report to management.
BWH PROFITABILITY
- Daily_:
- End of month_:
STICKER PRINTING
- Regularly_:
FILING OF THE FOLLOWING DOCUMENTS
Daily (only a couple of minutes)
Trip controls (from truck drivers)
Time & attendance - daily lists from all departments
Cash-up from shop (when Terence is not available)
Invoices (walk-in customers)
SECURITY CAMERAS
- Daily_:
Report the faulty ones to Workshop
- Wednesdays_:
Number of vehicles not stopped
Which guards were on duty
Time of incident
1 hour
Check the cameras at the loading bay area of the bobcat and see if the correct volumes were captured. The Shop will provide a daily list of the sales volumes loaded by the bobcat
ASSISTING WITH CASH UPS
When debtors is not at work (+/- 1 hour)
ASSISTING LOGISTICS WITH ORDERS
When Logistics needs assistance with orders.
ASSISTING WITH WALK IN CLIENTS
Daily:
helping customers with invoices.
WASHING OF TRUCKS' SCHEDULE
Every second week:
Report to management.
PALLET CHECKING
Quality check before accepting and offloading.
PAY ROLL
- Daily_:
Do Payroll every day:
put hours worked per employee on pay roll spreadsheet. All departments. Max 1 hour.
- Month end_:
FINGERPRINT SYSTEM:
GUARDS
- Daily_:
- Tuesdays_:
2 x Friday to Sunday night shift
Report to Management
Get silver clocking sticks (mag-torch) from guards:
Data to be off-loaded by Logistics for the same days as above. Gabriel to print out.
Supply print outs to management.
2 to 3 hours
RETURNS (DOCUMENTS BROUGHT BACK BY DRIVERS FROM CUSTOMERS)
- Daily_:
Counting stock returned by drivers every morning
Take photos as evidence:
1,5 hours
Report to Debtors.
RAW MATERIAL
Daily raw material capturing
AD HOC REQUESTS
Phone duty once a week
When needed
Qualifications / Skills:
Handles Pressure
Telephone Skills
Professionalism
Organization
Informing Others
Competed Matric
Excellent interpersonal skills
Prolonged periods of sitting at a desk
Punctual with strong attendance history
Comfortable multi-tasking and prioritizing tasks without guidance
2-5 years of relevant experience in an office environment
Living in or around Krugersdrop, Roodepoort, Randfontein, Muldersdrift
Valid drivers license and own vehicle
Finance experience :
proftibility, cash ups, invoices
Proficient in MS Office :
Word, Excel, Outlook
Sufficient experience in systems :
Pastel, ERSBio, Digitweb, Ctrack, checking camera footage
Proficient in reading, writing speaking BOTH ENGLISH & AFRIKAANS
Salery is based on experience and skills.
Please attach you updated CV and not your Indeed CV.
Job Types:
Full-time, Permanent
Salary:
Up to R15,000.00 per month
Application Question(s):
- You will Live in or around Krugersdrop, Roodepoort, Randfontein, Muldersdrift.
- You will have the following skills : Handle Pressure, Telephone Skills, Professionalism,
Organization, Informing Others, Excellent interpersonal skills, Prolonged periods of sitting at a desk, Punctual with strong attendance history, Comfortable multi-tasking and prioritizing tasks without guidance.
- Any additional skills, experience, eductaion and trainings completed will be advantage. Please list if you any of the above.
- You will attached your updated CV in pdf/MS word format.
- Have you read the questions above, comprehended them, and adhered to them?
Note:
Salary is based on experience and skills.
Education:
- High School (matric) (required)
Experience:
- Pastel, ERSBio, Digitweb, Ctrack, checking camera footage: 5 years (required)
- MS Office : Word, Excel, Outlook: 5 years (required)
- Finance experience :
- an office environment: 5 years (required)
Language:
- write and read sufficiently both English & Afrikaans (required)
License/Certification:
- drivers license and own vehicle (required)
Application Deadline: 20
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