Junior Accounts Clerk

2 weeks ago

Cape Town, Western Cape, South Africa FPG Foods Full time

PURPOSE OF THE JOB
Responsible for management of the whole treasury function within the company. Ensuring that duties in relation to treasury are carried out in a timeous and accurate manner. Upholding the required standards to achieve the company's financial and business objectives.

Customer Service

  • Liaison with internal and external customers in a professional manner
  • Engage with customers and staff in stores in a professional manner
  • Follow up on all Treasury enquiries received
Administration

  • Implement and maintain treasury policies and procedures for the cash up and cash handling at a store level
  • Constantly improve the cash ups process in response to changes in the business environment
  • Daily cashbooks to process in Accounting System on a daily basis
  • Oversee the checking of the cash ups at a head office level
  • Ensure that all tender type sales are timeously banked
  • Report and follow up on variances noted, i.e., Cashier shortages, voids, etc, take corrective measures where necessary (example, AOD's)
  • Export and send out Daily Receipts files
  • Daily sales reports to be accurate and complete
  • Treasury reconciliations to be accurate and complete in excel
  • Reconciling all treasury reconciliations done by team to Accounting system
  • All Operational reports to be accurate and complete
  • Liaise with banks regarding queries
  • Liaise with Area Managers regarding treasury queries
  • Check all payment details loaded on bank and do first authorizations
  • Arrange that all suppliers are loaded on bank as beneficiaries
  • Weekly change orders from stores and do first authorizations
  • Monthly petty cash orders from stores and do first authorizations
  • Monthly Operational Summary report of reoccurring problems
  • Monthly debit order lists to compile and send out
  • Month end outstanding balances for each tender type to determine and give to accountants to reconcile to the Accounting Package
  • Treasury filing to be kept updated
  • Credit card and petrol slip reconciliations
  • Customer overcharges refunds
  • Food vouchers get checked, invoiced, and recovered from customers
  • Implementation of new stores in all the treasury reports
Personnel Management

  • Ensure that personnel are judiciously applied in appropriate posts and that the workload is cleared with the minimum mistakes and overtime
  • A proactive approach to recruitment and maintaining a good treasury environment
  • Manage treasury clerks daily and review all their work
  • Perform interviews in hiring process of new clerks
  • Approval of timesheets of contract staff
  • Ensure that onthejob training is effectively planned and conducted to ensure that sufficient expertise is available to deal with the work
  • Crosstraining of clerks so they can be a backup for each other
  • Ensure that the mentorship in the department is effective to enable all personnel to develop to their full potential
  • Ensure that you have sufficient knowledge of personnel and their duties to do effective evaluation and ensure that ongoing discussions take place
  • Ensure that evaluations are done on a regular basis according to the guidelines of the system
  • Ensure that steps are taken to develop employees for performance improvement

MINIMUM REQUIREMENTS

  • Accounting degree at a university (strong advantage)
  • Experience with processing cash books in accounting systems (nonnegotiable)
  • Experience of supervising a team (nonnegotiable)
  • Extensive experience in preparation of reconciliations
  • SAGE experience (preferable)
  • Working experience in a treasury area
  • Understanding of accounting debits and credits and able to process journals in accounting system
  • Completely proficient in English

Application Question(s):

  • What is your Salary Expectation

Education:

  • Bachelors (preferred)

Experience:

  • Retail /

FMCG:
4 years (preferred)

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