Project Coordinator

2 weeks ago

Cape Town, Western Cape, South Africa Training Force Full time

Inherent requirements:

  • Matric
  • 2 to 3 years' experience in similar role or industry

Preferred requirements:

  • NQF Level 6 qualification or equivalent
  • Excellent communication skills
  • Constant attention to detail and accuracy
  • Ability to see tasks and projects through to completion
  • Ability to work at a fast pace and to deadlines
  • Valid driver's license with own reliable vehicle

Duties and responsibilities:
Project Management

  • Capturing, uploading and maintaining required learner information on the Learner Management System (LMS)
  • Report on issues and risks to the Project Manager regarding class and host site attendance
  • Order new training / project supplies and materials prior to the start of each cluster within the required timeframes
  • Learn about every aspect of each project the team is working on
  • Update changes made to projects as and when instructed by Project Manager
  • Manage project schedules
  • Communicate to learners about training dates and venues
  • Monitor learners host site attendance
  • File paperwork regularly
Project Implementation

  • Compile project plan with Project Manager
  • Coordinate equipment use, activities, information and resources
  • Ensure project files, learner files and all other learner documentation are of high quality and standard to pass internal and external moderations
  • Arrange assessments after every cluster
  • Arrange internal moderation for 50% of Portfolios of Evidence (POE's)
  • Book training venues
  • Adhere to the Company's Quality Management System (QMS)
  • Adhere to the Company's policies and procedures
  • Perform any other reasonable request as directed by Senior Management
  • Promote the Company and its training in a positive and professional manner
  • Manage and mentor staff in a professional and effective manner
  • Ensure high standards in the commencement, delivery and success of all training
  • Build and maintain strong relationships with clients and learners to ensure return business
  • Maintain the high standards of the Company
  • Project Completion
  • Arrange final internal moderation for 100% of POE's
  • Ensure client and learner information and documents are loaded on the system
  • Set up project file, client efolders, Learner Management System (LMS) and Monthly Client Feedback Report (MCFR)
  • Upload learner details and prepare spreadsheet for external moderation
  • Ensure that learner results spreadsheets and achievements are sent to SETA Team
  • Ensure that project policies and processes are always adhered to
  • Administration Support
  • Liaise with functional support teams and adhere to service level agreements of:
  • Quality Assurance during recruitment of learners
  • Signing of learner agreements and obtaining supporting documents
  • Assist with Learner administration processes:
  • Coordinate the onboarding and orientation of learners
  • Coordinate the attendance registers for workplace experience and training attendance, whilst addressing and managing any absences
  • Coordinate remediation and ensure it is completed by Facilitators after each cluster assessment
  • Preparation of POE's and project files in preparation for Internal Moderation (IM) and External Moderation (EM)
  • Build and maintain relationships with the learners through regular contact
  • Monitor learner attendance, ensure required documentation is received according to Labour Conditions (e.g., leave forms)

Job Types:
Full-time, Permanent

Ability to commute/relocate:

  • Cape Town,

Western Cape:
Reliably commute or planning to relocate before starting work (preferred)

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