Receptionist

1 week ago

Epping, Western Cape, South Africa Helderberg Personnel Full time
Established group of companies based in Epping has an opportunity for a receptionist with strong administrative and organizational skills to join their highly dynamic team

Responsibilities:

  • Answering of switchboard
  • Receiving guests, clients/producers/sales team, and buyers
  • Managing the booking of meeting rooms, arrange refreshments, beverages and lunches for all meetings
  • Support and assist the PA
  • Assist with daily communication to Sales and Admin Departments
  • Reporting to admin staff and salesman, and following up on any general issues e.g. maintenance and IT
  • Assist with marketing and promotions
  • Responsible for all travel and accommodation arrangements for MD/Shareholders/Management Team/Traders.
  • Assist with all presentations for meetings with employees, producers and buyers.
  • Drafting meeting minutes from a recorded audio device.
  • Petty cash management including daily and monthly reconciliations
  • Daily monitoring and managing of Admin display systems
  • Managing and ordering of all office supplies
  • Reconciling of weekly and monthly payments and reporting to financial department
  • Issuing and ordering of branded water, daily and monthly recons to be conducted
  • Managing, ordering and issue of all corporate clothing
  • Keeping daily stock of office supplies, corporate clothing, marketing collateral and stationery
  • Managing all subscriptions
  • Stand in for Housekeeping Department, which includes all office duties
  • Daily Waybill scanning (including corresponding documents), save in correct folder & rename of each scan
  • Daily document scanning (including corresponding documents), save in correct folder & rename of each scan.
  • Assist with admin employees functions when employees are on leave.
  • Assist with all ad hoc duties as requested from management

Requirements:

Years' experience in an administrative or similar role is essential.

  • Intermediate to Advance skills in Microsoft Office which includes, Microsoft Excel, Word & Power Point
  • Deadline driven and team orientated individual
  • Excellent organizational and planning skills
  • Attention to Detail timely and accurate reporting
  • Excellent interpersonal skills
  • Ability to work under pressure
  • Ability to complete multiple tasks / projects with mínimal supervision
  • Excellent oral and written communication skills (in English & Afrikaans)
  • Positive attitude and professional demeanour
  • Must be able to work with confidential information
  • Own reliable transport is compulsory
Please be aware that the working hours will be from 6am till 2pm

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