Buyer

2 weeks ago

Cape Town, Western Cape, South Africa CTICC Full time

The main purpose:
Performs Supply Chain Management tasks/activities associated with Acquisition below R30,000 (Incl. VAT); contract administration; the generation of Purchase Orders; executing policy requirements to ensure all activities are consistent with CTICC's SCM policy; and attend to specific administrative information processing and reporting.

Reporting to the:
Senior SCM Practitioner: Contract Administration and Purchasing

Key responsibilities will include but are not limited to:

1. Expediting Orders**- Communicating and establishing the capacity and capability of suppliers to meet specific requirements in order to process orders.

  • Process procurement orders, amend or cancel captured orders on request.
  • Collating and verifying transactional documentation (requisitions, quotations, delivery notes, etc.) and forwarding to the immediate superior for further processing and/or resolving queries on pricing/discounts, etc. referring and making available necessary supporting documentation.
  • Interacting with supplier representatives and resolving aspects pertaining to quality, discounts and delivery lead times.
  • Communicating with suppliers, establishing the status of orders and expected delivery dates and/or prioritizing requirements for delivery in accordance with internal needs.
  • Review all requisitions received and verify compliance with the SCM Policy and laid down processes prior to the generation of any purchase order.
  • Issuing of purchase orders to suppliers and the requesting departments.

2. Administration**- Checking and verifying transactional documentation (requisitions, quotations, delivery notes, etc.)

  • Provide advisory support regarding supply chain functions and processes
  • Generating specific reports detailing outstanding/ back orders.
  • Communication of outstanding/ back orders to the relevant departments and suppliers for input.
  • Assist with miscellaneous procurement related functions.
  • Advising staff on procurement and contract administrative compliance/processes.
  • Updating/capturing of monthly/annual/quarterly price variations on to EBMS for all applicable contracts/commodities.
  • Review and posting of inventory transactions.
  • Administration and coordination of meetings, communication and documentation relating to supplier/contractor performance.

3. Contract Administration

  • Creation of the contract files
  • The administration of contract extensions/variations in line with the SCM Policy
  • The administration of the CTICC's Contract Register
  • Scanning and achieving of contract documentation and information.
  • Compile data relating to supplier performance to enable evaluation

4. Supplier Relationship

  • Attending product demonstrations and/or communicating with supplier representatives, seeking information on products, service and support capabilities.
  • Meeting and/ or interacting telephonically with suppliers to seek information on pricing, product availability or introduction of new product ranges.
  • Act as an interface between suppliers and other relevant departments on purchasing processes and new products and services
  • Build, maintain and manage supplier relationships and keep up good communication

Minimum qualifications and experience:

  • Minimum of a National Diploma (NQF 6) in Commerce, Purchasing, Supply Chain Management or equivalent.
  • Knowledge of all relevant Municipal legislation, acts, frameworks and applicable case law
  • Minimum of 2 years' workrelated experience preferably in a Hospitality/Local Government purchasing/buyer environment

Skills and Attributes:

  • Demonstrate ability to work under pressure
  • Display selfdiscipline
  • Sound interpersonal skills
  • Sound communication skills
  • Proven report writing skills
**The CTICC has adopted a Mandatory COVID-19 Vaccination Policy.

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