Frontline Secretary

About the Voith Group

The Voith Group is a global technology company. With its broad portfolio of systems, products, services and digital applications, Voith sets standards in the markets of energy, paper, raw materials and transport & automotive. Founded in 7, the company today has around , employees, sales of € 5.5 billion and locations in over countries worldwide and is thus one of the larger family-owned companies in Europe.

Frontline Secretary

Division

IND, Administrative Services and Support

Reporting

Office Support Manager

Ideal qualifications and experience

National Diploma: Office Administration or equivalent 2 years as a receptionist/switchboard operator and 4 years as an office administrator and/or secretary Experience in ERP preferably Navision Code EB Driver's License Own car

Functional Competencies

Intermediate MS Office competency (Word & Excel) Knowledgeable on telephone skills and telephone etiquette Apply practical concepts in managing the switchboard Able to multi-task while remaining calm under pressure Ability to provide support on secretarial duties Able to provide support and manage general office support topics Able to manage stationary stock and stationary request

Primary Duties

Maintaining an electronic telephone list and ensuring that outlook contacts are up to date Reporting of telephone faults Provide telephone training to new staff Promote professional image in accordance to the image of the company Welcome visitors and ensure that they are attended to Work closely with the office support manager on day to day task Assist staff with documentation control and information security Arrange travel for staff – flights, car, accommodation, PITR (Purchase invoice) on Navision, Travel request administration Open mail and distribute to relevant departments Arrange courier mail and record keeping of waybills - DHL Liaise with the Warehouse Manager regarding the drivers' availability and responsible for coordination of office deliveries and collections Arrange lunches and food for meetings. Keep birthday lists up to date and sending out birthday wishes Accountable for Voith South Africa Central mailbox. Sending mail to the correct department daily. Assist with the quarterly staff information sessions. Prepare presentation. Manage metrofile archiving – Ordering boxes for filing and collection of boxes. Ensure Information Security System is adhered to. Manage Stationery stock, liaise with stationery company and process Indents Take all stationery orders and make sure that it is ordered and distributed. Weekly stock take to be documented Assist with the arrangement of events as and when necessary

Closing Date
All interested candidates should send their application on or before Monday, June 4.

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