Accounts and Packhouse Assistant

2 weeks ago


Paarl, Western Cape, South Africa Vine Full time
Our client in Klapmuts is looking for an Accounts and Pack House Assistant.

Accounts Responsibilities:

Supplier and Debtor Invoice Processing on Xero

Scanning of supplier invoices and attaching them in Xero

Ensuring a copy of each supplier invoice is printed and in the physical files held.

Check that each delivered good, or service rendered has the attached supporting documents

Calling suppliers to follow up on invoices after payment on quotes / pro-forma invoices

Identifying discrepancies between invoice and pro-forma invoices / quotes and informing the accounts

Monthly Supplier Reconciliation

Resolving any supplier queries that may arise or look unusual

Filling and keeping records up to date

Assisting the accounts team with any ad hoc processing

Checking that VAT is correctly captured on the supplier invoices

Saving Diesel and Petrol invoices on Dropbox for the Accountant to prepare the VAT rebate reports.

Packhouse Responsibilities:

Capturing raw material harvest report to date

Weekly ordering of Packaging

Populating information onto CHEP THAN Notes

Printing Customer Invoices and completing THAN NOTES accompanying the truck driver and assistant with the load and match the invoice and THAN Note to the load

Print labels for finished stock for the packhouse

Crate and pallet stock count weekly on a Monday morning

Sign off pest control service report with Eco Pest control service monthly

Stocktake of packaging materials and revising of packaging materials on hand and ordered. Placing of orders under Theo's supervision

Place CHEP orders on the CHEP Online Customer Portal


Issuing CHEP incoming orders for pallets and crates and handing this to the transport / truck team for collection of the order by the truck team at the CHEP Site / CHEP Customer Site.

Prepare the weekly crate plan order for Freshmark every Thursday, send this onto Freshmark on Friday before 12PM

Update the raw material sheet daily

Short Reports to customers

Sales report

Monthly ICO billing

Request certificates of conformance from suppliers on packaging material

Keep Packhouse staff contracts up to date

Place weekly orders of packaging material from the relevant suppliers

Check stock take counts received from the Packhouse staff

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